Office Manager

The Office Manager is responsible for the day-to-day workflow, management, and development of the office administration staff including legal assistants and paralegals.

DUTIES AND RESPONSIBILITIES:
Manages and organizes office operations and procedures including, but not limited to, information management, filing systems, supplies, staffing, benefits.
Maintains office equipment.
Develops and manages central filing system including archives.
Assists in establishing and monitoring uniform correspondence procedures and style practices; clerical/administrative duties as needed including but not limited to answering phones, court efilings, preparing correspondence and memoranda, faxing, copying, and mailing.
Provides day-to-day guidance and oversight of supervised staff of 11; actively promotes and recognizes performance; assigns duties and assures staff conform to organizational policies and procedures; addresses complaints and resolve problems.
Keeps current on overall activities of the team, identifying problem areas and taking corrective actions.
Performs other related duties as assigned by management; strong interaction with managing partner.
QUALIFICATIONS:
Minimum 7 years’ experience as legal assistant and/or office manager, including, ideally, some staff supervision experience.
Basic competence in duties and tasks of supervised employees.
Excellent verbal and written communication skills.
Commitment to excellence and high standards.
Strong organizational, problem-solving and analytical skills; able to manage priorities and workflow.
Ability to work independently and as a member of various teams and committees.
Focused attention to detail.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm.
Proficient with Microsoft Office Suite.
Knowledge of Quickbooks, Bill4Time and NetDocs or similar applications.
Job Type: Full-time

Pay: $55,000.00
– $65,000.00 per year

Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
COVID-19 considerations:
Currently, all employees are required to wear a mask.

Education:
High school or equivalent (Preferred)
Experience:
Microsoft Office: 2 years (Preferred)
Legal Assistant: 7 years (Required)
Work Location: One location