Office Manager

IPS is hiring!

We are looking for a talented Office Manager to join our industry leading Administrative/Clerical team at our state-of-the-art office located in Overland Park, KS.Performs administrative duties for all levels of personnel.

Serves as an information manager for the management and staff.

Plans and schedules meetings and appointments, organizes and maintains paper and electronic files, manages projects, conducts research and provides information by using the telephone, postal mail, email and internet.

Other administrative activities may includes planning, assigning, resolving problem areas, etc.

Job Duties and Responsibilities+ Establish, maintain and oversee office procedures.

Review standards and quality.+ Monitor annual overhead and capital equipment budgets.

Follow through on procurement process, ie: office supplies, travel, vending, other services provided to office.+ Receive and take timely action upon instructions from Management and Staff.+ Answers and fields incoming phone calls to the area, taking messages, forwarding calls and taking steps to possibly resolve the issue without interrupting a manager or department member.+ Schedules meetings, conference calls and appointments.

Books meeting rooms and reserves necessary equipment.

Sets up outside catering for meetings as necessary.+ Sorts and distributes incoming mail, faxes, FedEx and UPS packages and prepares outgoing correspondence and packages.+ Manages the travel arrangements of management and staff of the department.

Schedules airline, car and hotel accommodations using outside travel agency’s database.

Keeps travel profiles up-to-date with travel preferences and frequent flier information.+ Coordinate work overload, arrange for temporary support when required.+ Assist Management and Staff in maintaining vital records and correspondence, i.e., analysis, preparation of written reports/minutes, monitoring and follow-up.+ Coordinate staff schedules for seminars, workshops and study groups, maintaining records for management purposes.+ Compose/type correspondence and/or reports, proposals, presentations, meeting minutes, specifications for the Management and Staff as required or requested.+ Maintain confidential files, including account information.+ Relieve management of administrative detail.+ Check deadlines on incoming requests and put preliminary work in play.+ Develop and update office systems for record keeping.+ Act as representative of company in direct contact with clients and other external contacts.+ Possesses a sense of fiscal responsibility.+ Completes project work that is assigned in a timely manner with minimal errors.+ Creates and maintains databases, filing system, logs and reports necessary for the company or department to access quickly and efficiently.+ Assists in organizing office events as necessary.+ Other duties as assigned.+ A minimum of 6 years general business/administrative experience preferably in an Engineering/Architect or Pharmaceutical setting.+ A minimum of 3 years management responsibility including supervisory and office management.+ An Associates Degree in Business or equivalent is preferred.+ Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio and Outlook.About UsIPS-Integrated Project Services is a global leader in developing innovative and cost effective solutions for the engineering, construction, commissioning and qualification of complex pharmaceutical and biotech research and manufacturing facilities.

With technical expertise spanning R to pilot-scale to large-scale production, our team specializes in the technology, trends and regulatory environment to successfully deliver capital projects and improve operations.

For over thirty years, we have applied unique LEAN methodologies throughout the project life cycle, continually finding ways to do things better and more efficiently, delivering higher quality and controlling costs.

Headquartered in Blue Bell, PA, IPS is a multi-national company with over 1,500 professionals worldwide and offices in California, Kansas, Maryland, Massachusetts, New Jersey, North Carolina, Pennsylvania, Brazil, Canada, China, Ireland, Singapore, Switzerland, Germany, United Kingdom and four locations in India.

Visit our website at www.ipsdb.com.SpecialtiesProcess Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.IPS is an equal opportunity, affirmative action employer of protected veterans (M/F/D/V).Attention Search Firms / Third Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS.

Regardless of past practice, all resumes submitted by search firms to any employee at IPS via-email, the Internet or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.ID: 2022-6257 Street: 13200 Metcalf Ave., Suite 400