Meeting and Event Manager

The Meeting and Event Manager is an Exempt, full-time position that will be responsible for managing the administration and logistics of our meetings.

Educational Program Activities:

1.

Assist in the development & implementation of all events (live and online); coordinating volunteers, venues, and suppliers to meet the educational objectives of programs and comply with required ACCME and ASRT policies.

2.

Create and update web pages and implement activity registration and evaluation processes for events and leadership meetings.

3.

Coordinate collection, review, approval, and publishing of educational activities material in print and electronic formats.

4.

Implement and manage mobile and web-based application for faculty and end user.

5.

Coordinate, with International Local Organizing Committees, the implementation and support for international courses and attestation exam (where appropriate), ensuring that ISCD obligations are met.

6.

Prepare request for proposals (RFP); research, review and negotiate with contractors and vendors for services, meeting sites, and suppliers for meetings and events within budget guidelines.

Reviews all meeting and event contracts for accuracy and completeness prior to submitting for approval/signature.

7.

Reconcile all invoices and charges after each program to ensure all budget guidelines and contractual obligations are met and paid in a timely manner.

8.

Oversee design, implementation and functioning of online evaluation process.

9.

Compile data for weekly, monthly, annual, and ad hoc reports.

Leadership Activities:
Coordinate board and other leadership groups meetings and activities, both live and virtual.
Assist in development and execution of meetings, including; agenda development, creation/distribution of meeting materials, record meeting minutes and distribute, communicate follow-up tasks and track follow-up progress.
Manage communications and support with our Board, Executive Committee, Audit & Finance, and other leadership groups.

Provide staffing support to the Board of Directors, Nominations, Executive, Audit & Finance Committees, as well as other leadership groups.
Other Activities:

1.

Provide office phone coverage as necessary.

2.

Assists the CEO and Director of Education & Professional Development in continuous operational improvements and undertake other duties as assigned.

3.

Travel in support of educational and leadership programs, including; annual meeting, in-person learning activities and in-person board meetings and other activities as needed.

Job Qualifications:

1.

Bachelor’s degree or equivalent work experience required.

2.

Excellent communicator and creative thinker, with an ability to use both data and intuition to inform decisions.

3.

Strong customer service orientation.

4.

Ability to effectively manage multiple priorities in a fast-paced environment.

5.

An ability to build effective relationships with a diverse group of vendors, suppliers, volunteer leaders, and colleagues required.

6.

Excellent writing, proofreading, research, and organizational skills required.

7.

Proficiency with computers required, including knowledge of and experience with Microsoft Office suite and database programs.

Ability to operate office equipment required.

8.

Preference given to those with experience using and implementing Mobile Applications.

9.

Preference given to those with experience in medical education or support of medical education programs.

This is not a remote position.

It is an in-office position located in Middletown, CT

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Schedule:
8 hour shift
Ability to commute/relocate:
Middletown, CT 06457: Reliably commute or planning to relocate before starting work (Preferred)
Education:
Bachelor’s (Preferred)
Experience:
Events management: 1 year (Preferred)
Customer service: 1 year (Preferred)
Work Location: One location