Design Manager, Purchasing and Operations

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.We operate development centers in Plymouth, Michigan; Southern California (Irvine, Carson & LA); Silicon Valley (San Jose and Palo Alto); Vancouver, British Columbia; and Surrey, England; as well as a manufacturing facility in Normal, Illinois.Role SummaryThe Facilities Design team is Rivian’s in-house design team focused on the physical touchpoints of the brand, from workplace to retail to production and everything in between. Our ideal candidate is collaborative, energetic and pro-active, well-organized with a solid understanding of procurement practices and interest in the interior design industry. This is an accounting and order processing position -?an integral role within the facilities concept design team. In this role, you will make the greatest impact developing new systems, establishing efficiency as necessary, providing detail-oriented and methodical reporting.Responsibilities* Assist the Facilities Design team in sourcing and sampling FF&E specifications* Coordinate vendor presentations and inform the team on new and innovative products* Research and identify potential vendors/suppliers that adhere to Rivian’s vision and standards, analyze capabilities and develop a sourcing strategy and roadmap when appropriate* Partner with Rivian’s Procurement team on vendor on-boarding process, NDAs, General Terms & Conditions* Develop and maintain relationships with suppliers, vendors, and manufacturers* Support the Design team in establishing itemized project budgets* Partner with Rivian’s Procurement team on all FF&E procurement – assist in writing RFPs, reviewing quotes and responses, awarding vendors, NDAs, General Terms & Conditions,* Partner with Rivian’s Procurement team and Accounts Payable to manage and track all POs/invoices, payment schedules through installation* Lead management of status reports and detailed analysis across projects, facilitate team review and revision of design as necessary, conduct bi-monthly project status review meetings* Develop and maintain strategic inventory management plan in conjunction with Sr Design Manager of FF&E/Styling* Mentor and train FF&E Team on use of inventory database* Main point of contact for team at consolidation warehouse to oversee goods in/out, oversee inspections of retail and vintage furnishings* Resolve delivery or damage issues and work closely with agents/ vendors* Optimize and coordinate transport for national and international logistics (road and sea freight) and ensure the continuous optimization of shipping* Coordinate pick-up and delivery logistics of all furnishings with upholstery service providers, etc.* Ensure all vendors performing installation services have current proof of insurance and contractual documentation in place as per Rivian’s Procurement team and Construction Management team* Partner with project teams to strategize and develop detailed, day by day project installation schedules and logistics* Track project close out documentation, vendor completion of punch lists, order tracking of any day two items* Work closely with our Facilities Operations team for site access, handover of close out documentation/warranty information at project completionQualifications* 5+ years of project leadership, process management or similar project management experience in Construction, Hospitality, Retail, Interior Design, Furniture or Millwork Industry, experience with FF&E purchasing helpful, but not required* A college degree in architecture, interior design, business management or directly related field* Demonstrated the ability to analyze, evaluate and report on the tasks at hand* Strong organizational and communication skills with an ability to juggle multiple projects in various phases* Technology driven -?proficient with Microsoft Office 365 (Excel, Word, Outlook)* Knowledge of Coupa Procurement System and AutoCAD a plus* You love solving big problems, a systems thinker with confidence managing strategic projects* Be resourceful, innovative and proactive and have the ability to work in a team environment, under tight deadlines* Comfortable managing 15-20 projects in various stages at any given time* It’s essential you have a can-do attitude and willingness to dive into a varied set of tasks* Willingness to travel at a time when it’s safe to do so (post pandemic)#LI-DT1Equal OpportunityRivian is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Rivian is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Rivian are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Rivian will not tolerate discrimination or harassment based on any of these characteristics. Rivian encourages applicants of all ages.PrivacyWe take your privacy seriously. For details please see our Candidate Privacy Notice.