Compliance Director

Job Summary: The Compliance Director will lead all contract activities and manage and oversee pre and post-award administration of multiple and complex contracts and subcontracts, ensuring strict compliance with funder requirements and policies and procedures.

The position also oversees data reports and ensures reports are timely submitted as required pursuant to contracts, as well as leads and educates internal stakeholders in the proper use of document review and approval processes.

Essential Functions:

• Manages, conducts, and administers contracts, subcontracts, memorandums of understanding and related.

  Oversee and implement plan for the efficient management of full cycle award administration, including assessment, award, administration, and close out;

• Coordinate closely with other departments on contract implementation, including programs, finance and operations.
• Develop, draft and negotiate contractual documents for accuracy, performance risk, and conformance with contract terms, conditions, and other provisions including applicable federal regulations and business team objectives prior to review / signature / acceptance;
• Prepare, distribute RFP or RFQ packages for projects;
• Assume overall responsibility for the accuracy, completeness, integrity, and security of managed contracts-related systems and data;
• In conjunction with Directors, implementation of internal controls and audits;
• Provide leadership for data management process;
• Support system-wide quality improvement efforts through the implementation and maintenance of measurement and data systems as well as statistical analysis of quality outcomes;
• Act as the primary interface with funders in fact-finding, audits, and formal contract/subcontract negotiations;
• Collaborate with program staff during proposal submission; Advise and train program teams on funder compliance requirements and set up systems, policies and procedures to assure compliance; Advise and support the program teams on issues / developments relative to assigned contracts;
• Review, negotiate, modify and approve agreements and subcontracts, ensuring they support the goals and mission of the organization;
• Develops timelines, implements, and monitors strategies, policies, and processes to meet contractual requirements and ensure that all reports and documentation are submitted on a timely basis;
• Review, analyze and monitor to ensure grants are expended in compliance with funder requirements and policies and procedures;
• Ensure contracts are accurately and completely reconciled, and related records securely and safely maintained in line with guidelines and policy;
• Act as a focal point with the Program Management, Finance, HR and other departments for resolution of issues regarding contract requirements and changes;
• Support and provide assistance to internal or external auditors in compliance reviews;
• Monitor applicable federal regulations for changes and updates to contracts;
• In consultation with Operations, prepare, negotiate and review company contracts in collaboration with respective business partners to ensure compliance to contractual requirements and minimize potential risks involved in contract terms.
• Update knowledge, and keep abreast of current and proposed work-related legislation.
• Perform on-site reviews and training, as needed.

Needed Competencies and Proficiencies:

• Strong knowledge of policies/procedures as related to contract administration
• Excellent analytical, written, communication and presentation skills understanding of computer programs and applications often used in project management
• Ability to identify and assist in management and control of contract changes
• Strong leadership skills with demonstrated ability to effectively work across teams and functions
• Experience in compliance and conducting audits/inspections of contracts
• Experience in contracts from drafting to review
• Experience in developing and implementing policies & procedures to support compliance
• Apply broad conceptual judgment, initiative and ability to deal with complex contracts issues and to interpret data in order to reach a logical conclusion to benefit the business
• Experience leading formal and informal training

Work Environment: This job primarily operates in both a public and office indoor environment.

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear.

The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

The employee must frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 25 pounds unassisted.

The employee must be able to self-transfer and move throughout the facilities, between buildings, and around campus at multiple sites.

Close visual acuity to prepare and analyze reports and data.

Visual acuity and physical ability to operate a motor vehicle.

Position Type and Expected Hours of Work: This is a full-time position.

Days and hours of work are with time allotted for breaks/lunch.