Assistant Director, Program Management

PURPOSE OF POSITION The Assistant Director, Program Management will provide leadership and oversight for day-to-day management of Program Management and Business Administration functions.

The Assistant Director will lead a team of staff, consultants, and contractors in supporting the delivery of Capital Programs and the day to day business administration support of Metrolink’s operations.

The purpose of the Program Management function is to ensure that all capital, rehab, and third-party projects meet or exceed best business practices and requirements with regard to project controls including budgets, scheduling and ensuring local, state, and federal guidelines and regulations are followed.

The Business Administration function includes contract management support across the Authority, assisting with the development and management of budgets, invoice processing, and contract compliance, and management of the Authority’s asset management system.

TO APPLY: This is a continuous recruitment with the first review of applications beginning December 23, 2020.

Interested applicants are encouraged to apply immediately.

DISTINGUISHING CHARACTERISTICS This job description is not part of a job series SUPERVISION EXERCISED AND RECEIVED Receive general oversight from Executive level roles. Responsible for managing and monitoring work performance of a division or department. ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.

Ensure implementation of SCRRA policy and procedures in addition to industry best practices related to capital project controls and business administration functions; Identify, research, and participate in Agency-wide efforts to prepare and implement project controls and business management process improvements; Develop and implement a Program Management Improvement Plan; Participate in preparation and review of Engineering and Construction and MOW/Rehab Division authorizations; Participate in review, analysis and implementation of project design and construction budgets, schedules and costs to ensure conformance with authorized scope, cost and schedule requirements; Direct, manage, monitor and evaluate work and activities of assigned staff; Direct staff and consultants to ensure compliance and consistency with SCRRA objectives; Identify and recommend creative solutions/possibilities to cost and schedule related problems which arise during project execution; Ensure accuracy and quality of project cost and schedule baseline plans as well as updates to current cost and schedule plans; Oversee and manage work of staff/consultants to include cost forecasting, status reporting, schedule updates, risk analysis, and quality assurance; Evaluate contract change orders and amendments for impact on schedule and budget Ensure accuracy and consistency of schedule and cost reports and compliance with state, federal requirements and regulations; Manage Document Control System implementation and ongoing maintenance; Provide interface support for internal departments and external agencies; Prepare studies, research and analyses of special ad-hoc reports; Develop and maintain integrated program master schedule; Maintain existing excel-based, macro-dependent project tracking and reporting system; Develop integrated Project Management System including design, development, integration, testing deployment and maintenance; Provide information and reports to other departments as may be necessary to account for the dollars allocated to various programs and projects; Create positive business relationships with external customers to facilitate exchange of data on key growth issues; Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS: EDUCATION AND EXPERIENCE Bachelor’s degree in Engineering, Construction Management, Business Management or a related field. A minimum of (10) years of work experience in program management including cost/ scheduling development, project control utilizing an automated project management system for large capital projects. A minimum of (5) years of experience in a supervising and monitoring the work of subordinate staff or project managers, including monitoring and evaluating staff. A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications.

Advanced relevant coursework may also substitute for a portion of required experience. Valid Class “C” California driver’s license with a satisfactory driving record of no more than 3 moving violations and no DUI’s within the last 3 years. PREFERRED QUALIFICATIONS Master’s degree Project Management Professional Certification KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Project Control Software. Federal, state, and local laws, rules and regulations related to the railroad construction business and grant funded programs. Financial planning, Operations planning and Engineering analysis. Federal and state requirements for plan development and capital funding programs. Public procurement contracting processes. Skilled in: Analyzing financial data, cost reports, cost estimates, read and understand prints and technical specifications relevant. Organization and time management. Verbal and written communication. Oral presentations and training. Technical writing, communication, and analysis review. Team building and conflict resolution. Ability to: Lead the efforts to support the requirements of various funding agencies and grantors including triennial audits, financial audits, periodic grants audits, site visits when making decisions. Mediate, negotiate and exercise sound judgment. Manage staff and contracted consultants. Articulate strategies that incorporate a balance among operational analysis, capacity analysis, service effectiveness and efficiency, financial analysis and market research. Build active working relationship with funding agencies. PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations.

Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery.

Transport equipment or boxes up to 25lbs.

Exchange ideas by means of communication.

Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks.

Hear and perceive the nature of sounds when working on or near railroad tracks.

Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations.

WORKING CONDITIONS Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature.

Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.).

Telecommuting may be available for this classification. SUPPLEMENTAL INFORMATION: Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process.

Eligible applicants will be notified of the exact time and place of assessments and interview.

Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas.

Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No.

5.3 Positive Discipline Program and/or with performance that does not meet the standard for “meets expectations” as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer.

EEO/ADA