Assistant Director

Position: Assistant Director

Classification: Exempt
Salary Grade/Level/Family/Range: TBD
Reports to: Director
Date of Review: TBD

JOB DESCRIPTION

SUMMARY/OBJECTIVE 

Are you ready to make a difference in the lives of children and join a winning team? We are a premier early learning center, and we hire the best administrators in our area. The Assistant Director will assist in making every family feel safe and confident while leaving their child in our care and receives a daily fringe benefit – lots of hugs, smiles, and laughter! The Assistant Director supports the Director in planning, managing, marketing, sales and directing the childcare program. The Assistant Director manages the center’s food service program in conformance with The Pillars’ policies and procedures and Child and Adult Care Food Program (CACFP) requirements.

The Pillars Christian Learning Center was established to offer secure, innovative and compassionate care for the children of the community from infants to age 12. All programs are focused on the academic, physical and spiritual development of the children. It is our belief that the key to early development is to reinforce academic teachings with a good dose of creativity and fun!

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Support the Director in ensuring the center and staff conform to federal, state, and local rules, regulations, and licensing requirements.

• Promote enrollment through internal marketing policies; maintain public relations with parents, prospective clients and local schools; track and follow up on leads; and meet monthly enrollment goals.

• Assist with student registration, scheduling, record maintenance, audits and waiting lists.

• Ensure the center’s CACFP program complies with federal and state requrements. Activly obtain family information and paperwork to support CACFP guidelines and reimbursment.

• Oversee kitchen management, supplies and ordering. Ensure compliance with CACFP and USDA, and local Health Dept guidelines and restrictions.

• Oversee the menu review and monitoring process by counting attendance, processing center expenses, counting title XX and making parent contacts.

• Maintain cost control, budget and inventory systems based on CACFP procedures including records of food production, service and attendance.

• Plan and conduct training for staff concerning regulations, civil rights, nutrition education and any compliance concerns.

• Create and implement staff schedule and work flow for center operations.

• Assist childcare center staff in preparing for and presenting early childhood programs and activities; support the organization and follow-up of special activities such as off-campus field trips; assist as necessary with duties of center staff.

• Assist with the ordering and maintenance of childcare supplies and equipment.

• Oversee Kangaroo Time functions in regards to billing, entering children, classroom assignments, center and staff communications etc.

• Utilize CRM in a timely fashion, responding and initiating activities within the database.

• Successfully promote enrollment through telephone, email, in person communication and tours.

• Assist with preparation of reports to HHSC and other agencies to ensure the safety and well-being of all children cared for at the Center.

• Assist in resolving staff problems; collaborate with Director to alter policies or procedures to ensure smooth operation of program.

• Relate to children, families and team members with courtesy, respect, acceptance, and patience.

• Plan and implement staff and family engagement activities and events.

• Set a tone for all employees through positive interactions, healthy environments and joyful attitude.

• Willingness to accept all delegated tasks and complete within deadlines.

• Recognize signs of child abuse and neglect and understand the responsibility to report suspected abuse, neglect, or exploitation to HHSC.

• Report child illnesses, injuries or any situation placing a child at risk to the to the Vice President of Operations and the Owners.

• Notify the Vice President of Operations and Owners immediately if arrested or charged with a crime.

COMPETENCIES

• Customer/Client Focus

• Decision Making

• Leadership

• Ethical Conduct

• Teamwork Orientation

• Business Acumen

SUPERVISORY RESPONSIBILITY

Exercises supervision over the kitchen manager and, in the absence of the director, all center staff.

WORK ENVIRONMENT

This job operates in a childcare environment.  The position will interact with children in early learning classrooms daily.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is frequently required to sit. The employee is occasionally required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position. Days and hours of work are generally Monday through Friday, 9:00 a.m. to 6:00 p.m. Extended hours may be necessary as needed to cover staffing during center hours.

TRAVEL

Local travel occasionally required for training and staff development activities. Occasional overnight travel required for conference attendance.

Weekly school supply purchases and misc errands to support smooth center operations.

REQUIRED EDUCATION AND EXPERIENCE

Meet DFPS minimum education and experience caregiver requirements.

PREFERRED EDUCATION AND EXPERIENCE

• Two years of experience in childcare administration

• Sales and/or marketing experience

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Meet minimum age, education, background check and medical qualifications for caregivers established by DFPS Licensing.

• Complete annual training as required by DFPS Licensing.

• Maintain Pediatric First Aid/CPR/AED certifications.

• If transporting children, Class C driver license with clear Department of Public Safety record and two hours of transportation training annually.

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EEO STATEMENT

The Pillars provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Teaching: 1 year (Preferred)
• Childcare: 1 year (Preferred)

License/Certification:

• Child Development Associate Certification (Preferred)

Work Location: One location