School Bookkeeper (1358)

KANSAS CITY PUBLIC SCHOOLS Job Description Job Title: Local School Bookkeeper Job Title Code: 1358 Salary Grade: J60 ($18.29
– Budget Maximum) Department: Accounting and Investments Reports To: Accounting Manager FLSA Status: Non-exempt Date Prepared: March 2010 Revised: May 2017 PURPOSE OF JOB: Performs bookkeeping function for local moneys collected and disbursed at the assigned school site according to published accounting procedures for student activity funds provided by Business and Finance.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following.

Other duties may be assigned.

* Establishes and maintains a chart of accounts for all transactions required to be processed in the student activity bank account.

Maintains and updates a local school accounting and financial reporting computer system application in compliance with student activity procedures.

* Prepare cash receipts for all money collected documenting the reason/purpose for the cash receipts.

Make daily bank deposits as required.

Post cash receipts to accounting system daily/weekly.

* Obtain approval for payment of invoice and write checks as required.

Post cash to accounting system daily/weekly.

* Establishes and maintains detailed cash receipts data to support all bank deposits and approved detailed invoices to support all disbursements.

Maintain all accounting documents in a secured location at the school site.

* Prepare monthly bank reconciliations and required reports to be submitted to the Accounting Manger.

* Prepare monthly reports disclosing detail transaction of each club sponsor and the Principal.

* Maintains a list of club sponsors as approved by the Principal.

* Processes all school orders of materials and supplies using the J D Edwards Financial Management System.

* Monitors the schools budgets.

Monitor outstanding purchase orders, process receipt of goods and services on-line using the J D Edwards Financial Management System.

* Assist with the procedures for processing payroll data for the school site personnel.

* Cross-trains with other support staff at school sites on duties related to business and finance.

* Attends annual training on business functions related to payroll processing and using the JDE Financial Management System.

* Maintains technical knowledge by attending educational workshops and reading accounting publications.

Make recommendations to supervisor on ways to improve accounting for student activity funds.

* Maintains and protects accounting records by keeping information confidential.

* Contributes to the team effort by accomplishing job objectives.

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None MINIMUM QUALIFICATIONS: * Associate’s degree in Business Administration and one year of meaningful bookkeeping experience OR 6 hours of college level Accounting courses and three years of meaningful bookkeeping experience.

* A minimum of two years experience working in a computerized business environment.

Proficiency using personal computers and software applications including Windows, Excel, Access, Word, etc.

* Proficiency in the use of a 10-key calculator.

* Excellent interpersonal, oral and written communication skills.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers; bend, stoop, lift objects of at least ten pounds.

TERMS OF EMPLOYMENT: Length of work year: 12 months (7.5 hours per day/5 days per week) Benefits: Health and Dental Insurance are provided.

KCPS Defined Benefit Pension plan
– mandatory 8.5% contribution (increasing to 9% effective 1/1/16) is required from employee and matched by KCPS; Voluntary retirement savings plans are also available.

Budget Holder: ____________________________________Title________________________________Date_________ Human Resources: ____________________________________Title________________________________Date_________