Proposal Coordinator

Westat is an employee-owned corporation providing research services to agencies of the U.S.

Government, as well as businesses, foundations, and state and local governments.

Westat’s research, technical, and administrative staff of more than 2,000 is located at our headquarters in Rockville, Maryland, near Washington, DC.

The Proposal Coordinator works under the direction of the Proposal Manager to facilitate the development and delivery of a high-quality proposal, following Westat standards and policies.

Duties
• Helping to develop the proposal schedule and then monitoring the schedule through submission
• Organizing and coordinating with supporting proposal functions, including document production, graphics, editing, and pricing
• Gathering proposal draft materials, overseeing formatting and production, distributing drafts to team
• Requesting and gathering resumes
• Requesting and updating project descriptions
• Performing all tasks associated with past performance references and questionnaires
• Conducting quality and Request for Proposal compliance checks
• Coordinating final production
• Submitting technical and business proposals and confirming receipt
• Providing needed support in responding to and submitting follow up submissions (responses to questions and final proposal revisions) Ensuring proper archiving of proposal materials following submission and through to award Basic qualifications:
• Bachelor’s degree
• Minimum of 2 years experience working on proposals or projects that involve planning and monitoring of schedules, working collaboratively with teams across multiple organizations, and/or assisting with compiling high quality publications or products.

• Proficient in MS office (Word, Powerpoint, Excel and Outlook)
• Excellent communication and judgment skills Candidates should be detail oriented and have the ability to manage multiple tasks simultaneously in a deadline driven environment.

This role requires flexibility and the ability to anticipate and resolve problems quickly in a team environment.

Westat offers competitive benefits with ESOP, 401k, Health, Dental, paid vacation, sick and holiday leave, professional development as well as other benefits.

Any offer of employment may be contingent upon receipt of acceptable results from a post-offer background screening, if required for the position, based on the specific position which may include, for example, identity verification, employment history, or criminal records history.

Westat is an Equal Opportunity Employer and does not discriminate on the basis of race, creed, color, religion, sex, national origin, age, veteran status, disability, marital status, sexual orientation, citizenship status, genetic information, gender identity, or any other protected status under applicable law.