Office Bookkeeper

Target Responsibilities:
Develops and organizes office operations and procedures such as bookkeeping, payroll preparation, information management, filing systems, supplies requisitions, and other clerical services.

Maximizes office productivity through proficient use of appropriate software applications.

Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.

Performs a variety of general office duties personally or through appropriate delegation to others.

Keeps records of financial transactions for establishment by performing duties listed below.

Must be Adaptable – Adapts to changes in the work environment; Manages competing demands

Problem Solving – Identifies and resolves clerical and office-related problems in a timely manner.
Daily Duties and Responsibilities:
Maintains contact with customers and outside vendors.

Completes records to or through trial balance

Verifies, allocates, and posts details of business transactions to subsidiary accounts in journals or computer files from documents such as sales slips, invoices, receipts, check stubs, and computer printouts.
Summarizes details in separate ledgers or computer files and transfers data to general ledger
Processes daily credit card deposits.

Researches and processes customer claims of invoice payment.

Enters finalized cash receipts and updates accounts receivable ledger by customer.

Obtains and mails invoice copies for customers, as requested.

Files check stubs and bank receipts.

Researches and processes charge backs, returns, and bad checks.

Answer accounts receivable phone inquiries and follows up.

Prepares accounts payable checks. Prepares daily cash deposits and fills out cash control sheet daily.

Prints all accounts payable reports and maintains all accounts payable files.

Prepares analysis of accounts, as required.
Weekly Duties and Responsibilities:
Calculates employee wages from records or time cards and prepares checks for payment of wages.
Monthly Duties and Responsibilities
Reconciles and balances accounts: Assists in monthly closings.

Prepares withholding, Social Security, and other tax reports.

Computes, types, and mails monthly statements to customers.

Meet with Manager to discuss improvement processes to be implemented during the next quarter
Quarterly Duties and Responsibilities:
Meet with Manager to discuss improvement processes to be implemented during the next quarter.

Provide any quarterly reports that are deemed necessary and requested by management.
Job Type: Full-time

Physical Setting:
Office
Schedule:
Monday to Friday
Education:
Bachelor’s (Preferred)
Experience:
Bookkeeping: 1 year (Preferred)
Office Management: 1 year (Preferred)
Work Location: One location