Kimberly-Clark: Executive Assistant I

Executive Assistant IJob DescriptionExecutive Assistants at Kimberly-Clark manage access to the executive, maintain and modify the executive’s schedule, and ensure the executive is aware of issues that need immediate attention.

They provide a broad range of highly skilled and highly confidential administrative support to ensure smooth operation of the office.

The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization.Responsibilities:Update, organize, and coordinate meetingsAssist with events including finding a location, ordering food, meeting with location on details, attending the events to provide support,prepare materials, and other needs for a successful eventAssist with travel arrangements including booking of flights, hotels and car reservations, and other documents as required for staff to travelComplete and submit expense reportsMaintain department calendarsMaintain strong interpersonal relationships with employees at all levels of the organizationPrepare and review reports, spreadsheets, presentations, and finished documents relevant to supervisor’s assignmentWork effectively using Windows, Word, Excel, PowerPoint, SharePoint and/or other software as requiredDevelop and maintain effective business contacts with vendors and servicesMay be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment ofbusiness objectives and professional developmentCoordinate logistics for various leadership meetings as required; including yearly team meeting for 100+ attendees off-siteResponsible for Purchase Order requests and maintenance using the KC Marketplace systemProfessionally respond to executive and other communicationsMaintain effective communication with customersPurchase Order ManagementSchedule and coordinate candidate interviewsK-C Employee OnboardingContingent Worker Management in WorkdayServe as a general contact for team questionsBasic Qualifications:High School Diploma3-6 years of administrative work experience supporting an executiveAbility to multi-task in a fast-paced environmentAdvanced computer skills using Outlook, Windows, Word, Excel, PowerPoint and SharePointStrong written and oral communication skillsA demonstrated attention to detail, strong analytical and organization skillsDemonstrate ability to act independently, organize workload set priorities, work well under deadline pressures, adapt to change, and handleconfidential materialAbility and willingness to work overtime on an occasional basis to meet workload demandsExperience arranging complex travel, meetings, catering, and general office organizationPreferred Qualifications:Associates or Bachelors Degree preferredPrevious experience with SAP and K-C Marketplace.High ability to exercise independent problem solving and decision making with a high degree of initiative and self-coordinationKimberly-Clark and its well-known global brands are an indispensable part of life for people in more than 175 countries.

Every day, 1.3 billion people nearly a quarter of the world’s population trust K-C brands and the solutions they provide to enhance their health, hygiene, and well-being.

With brands such as Kleenex, Scott, Huggies, Pull-Ups, Kotex, and Depend, Kimberly-Clark holds No.1 or No.

2 share positions in more than 80 countries.

With more than 140 years of history of innovation, we believe in recruiting the best people and empowering them do their best work.

If fresh thinking and a passion to win inspire you, come Unleash Your Power at Kimberly-Clark.Kimberly-Clark is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.K-C requires that an employee have authorization to work in the country in which the role is based.

In the event an applicant does not have current work authorization, K-C will determine, in its sole discretion, whether to sponsor an individual for work authorization.

However, based on immigration requirements, not all roles are suitable for sponsorship.Global VISA and Relocation Specifications:Primary LocationUSA-IL-ChicagoAdditional LocationsWorker TypeEmployeeWorker Sub-TypeRegularTime TypeFull time