Intellectual Property Litigation Legal Secretary

Benesch is a growing mid-sized corporate law firm based in downtown Cleveland, OH with other office locations in Columbus (OH), Wilmington (DE), Chicago (IL), San Francisco (CA), Hackensack (NY) Shanghai (CHINA).

We are a firm committed to providing the highest level of customer service to our clients, and a positive work environment to our employees.

Benesch offers many benefits to its employees including competitive pay, medical, dental and life insurance, paid time off, retirement plans, paid holidays, flexible work schedules, and flexible spending accounts for health care and dependent care.

Benesch has been ranked on the Plain Dealer’s Northeast Ohio Top Workplaces list from 2016 through 2020; as well as earned a coveted recognition on the NorthCoast 99 Top Workplaces in Northeast Ohio for the 18th year in 2020.

The Firm has also been named to the AmLaw 200 list, placing us among the top 200 law firms in the country and is a result of our continued strategic growth.We are looking for a Legal Secretary in our Chicago office that is qualified to support a desk with attorneys from our Intellectual Property Litigation practice group.Position Summary:The Legal Secretary handles complex and specialized secretarial and clerical support activities related to the specific work and function of the timekeeper(s) to whom they are assigned, in a timely and accurate manner.Essential Functions:Provides secretarial support to assignments including, but not limited to, transcribing dictation tapes, typing correspondence, reports, memoranda and/or other documents and submitting same for review; revising, proofreading, assembling and distributing prepared material as necessary in an accurate and timely manner.Reviews and routes incoming correspondence.Creates and maintains well-organized and timely client files (hard copies and electronic); resource materials and administrative files (e.g.

CLE) and indexes.Performs electronic filing of court documents (e.g., County, State, Federal and/or Appellate Courts.)Screens and routes telephone calls, and receives and directs clients.Schedules and confirms appointments in a proactive manner.

Ensures guests are registered visitors with the building.Schedules conference rooms and guest offices using the Firm scheduling software.Input attorney’s daily billable time in accordance with the Firm’s policy on Timekeeping & Billing.Prepares expense reports for review and submission.Monitors case deadlines and maintain case calendar utilizing Firm docketing system.Communicates and interacts appropriately with internal and external clients to deliver a high level of customer service, consistent with the Firm’s “First in Service” philosophy.Reviews pro formas for billings received from the Accounting Department to clients for services rendered and complete complex clerical procedures in connection therewith.Coordinates domestic and international travel arrangements and tracks travel expenses for timely reimbursement.Additional Responsibilities:Proactively participates as a member of the practice group support coverage team.Mandatory successful completion of the Legal Technology Core Competencies Certification Coalition (LTC4) Program.Perform additional office support duties as assigned/requested.May require overtime or weekend hours.Confidentiality: Due to the nature of your employment, various documents and information, which are of confidential nature, will come into your possession.

Such documents and information must be kept confidential at all times.Qualifications:The Legal Secretary must have a High School Diploma.

In addition, one to three years of legal secretarial experience is required.

Must be able to handle many priorities at one time, work well with others and have excellent communication skills.

Flexibility to work overtime as needed.

Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software.

Must possess an excellent customer service attitude.Experience with InTapp Time, Chrome River Expense Reporting, Elite Webview, Interaction, Cisco Telephone System, iManage and ADP are a plus.