Green Sprouts, Inc.: Purchasing Analyst

The Purchasing Analyst is responsible for providing administrative, analytical, and executional support for all the company’s Supply Planning and Procurement responsibilities, in ways that support company strategic goals, profitable sales growth, and financial health.Reports To: Supply Chain ManagerDirect Reports: NoneWorks Closely With: Vendors, Product, Quality, Distribution, Logistics, FinancePrimary Metrics:On-time Vendor ShipmentsFill-RateDays of InventoryMaster Data AccuracyResponsibilities: Department ManagementDevelop and maintain departmental library of Standard Operating ProceduresProcess improvement and interdepartmental communicationProcurement ManagementGlobal Supply Chain Strategy Understand key issues and work with team on mitigation strategies, a.) Duty and Tariffs, b.) Raw Material Inflation and Costs, c.) Lead TimesPurchasing Process ManagementExecute purchase orders based on supply purchasing planManage production status of all purchase orders with vendors and ensure on-time shipmentsCollaborate and coordinate with internal partners such as product and quality inspection and control teams to ensure vendors meet quality standards and item production expectationsMonitor production attainment challenges and develop solutions to optimize fill rateReview and approve proforma invoices and coordinate payments with FinanceCoordinate with logistics to book and set up shipmentsMonitor and manage in-transit shipments including ETA timing updates and communication to internal teamCollaborate on inventory receipts and process shortages and overages from vendorsVendor Relationship ManagementCollaborate with Product and Asia Office to vet and set up new vendorsExecute vendor agreements and recommend changes to optimize product and processes for operationsCoordinate setup details with vendors including payment termsCollaborate with product team on annual quoting process and proposed cost increases from vendorsWork with Product Development, Quality and Finance to create vendor scorecards and present business reviews to vendorsWork with relevant teams to administer vendor chargebacks according to vendor termsProduct Information ManagementWork with Marketing, Sales, Product, and Technology teams to facilitate and execute the item setup process in SAP and the Product Information Management (PIM) softwareCreate and maintain an accurate list of all SKU master data including UPC’s, GTIN’s, item numbers, and other item information and ensure accuracyAssign Harmonized Tariff Schedule (HTS) Codes and ensure accuracy in our systemsWork with relevant internal teams and vendors to develop item packing methods and labeling details and document in the Product Information Management (PIM) softwareInventory OptimizationInventory Planning: a) Optimize inventory and fill rate targets by creating work orders and bill of materials for assorted items to balance inventory, b.) Drive reduction of overstock and SLOB inventoryOperations OptimizationCoordination of customer requirements between sales and production to meet customer ship datesCoordination with internal teams to trouble shoot order system issues and ship datesWork with distribution team to identify operational inefficienciesWho You Are:Our Ideal Candidate:Is very organized and highly motivatedHas a collaborative work style and has a strong sense of ownership to drive resultsA self-starter that brings ideas and solutions to the tableHighly adaptable to change, able to pivot easily, and is comfortable in a sometimes ambiguous, growth-oriented environmentIs passionate about our mission and principles and making an impact on the lives of people in the natural products and juvenile spaceCompetencies, Skills, and Qualifications:Strong attention to detailExcellent administrative and organizational skillsEffective written communication skills for communication with overseas vendors and internal partnersExperience with ERP systems preferredMust be professional and able to work well in a high-pressure, fast-paced environmentMinimum of Associate’s degree in Business Administration, or equivalent experience in purchasing or other relevant field preferredCompetency in MS Office suite (Outlook, Excel, Word and PowerPoint) and Adobe Acrobat (or similar PDF maker) requiredFrequently ascends/descends stairs, prolonged sitting/standing at a deskWho We Are:Founded in 1982 and based in the mountains of Asheville, NC, Green Sprouts has been women-owned for almost 40 years, with a mission to provide practical products for babies’ and families’ health and whole development, along with resources for natural parenting.Our Guiding Principles: We strive to use Green Sprout’s guiding principles to operate our business.

They are our compass for making decisions on how to operate as individuals and as company, and they are foundational to our organizational culture.Be Open and Curious – We encourage lifelong learning, while researching innovative ideas and solutions with a spirit of discovery.Act with Intention and Presence – We strive to exercise judgment and act mindfully, consciously, and with awareness so that our actions reflect our purpose and values; and by using imagination, proactive planning, and organization in manifesting our vision.Be Honest and Fair – We look for truthfulness and balance by being transparent in our daily business practices with our stakeholders.Foster Health and Happiness – We support radiant health for families through our philosophy and products with material choices, testing, standards, and protocols.Nourish Compassionate Relationships – We aim to be considerate, respectful, and collaborative in our relationships with our customers, our staff, and our business partners.Connect with the Natural World – We appreciate nature’s intelligence, beauty, nourishment, and support for life.

We use nature’s resources and principles in our products and encourage families to get outdoors to enjoy and discover the natural world.Create Prosperity for All – By integrating these principles in a holistic way, we endeavor to bring positive influence and maximize potential for each person, family, our community, and the world at large—creating a legacy.Our Benefits:Competitive Pay401K MatchingPaid Family LeaveFlexible remote work policiesCompetitive Health InsuranceProfessional Development ProgramContinuing Education Assistance