Exhibits Coordinator

Shepard Exposition Services is seeking an Exhibits Coordinator to plan, price, source, produce, maintain, and manage exhibits services projects.

The position will serve as a conduit and bridge between Operations and Exhibits Solutions Services.

Essential Job Duties

* Create, execute, and revise project work plans
* Provide the connectivity between Exhibits and shop, graphics, warehouse departments in all branches
* Manages day-to-day operational aspects of all Exhibits projects
* Updates Exhibits National Planning Boards based on 30, 60, 90-day activity
* Effectively applies our methodology and enforces project timeline and quality standards
* Ensures project documents are accurate and shared with branches
* Manage existing outsource vendor network, including the development of additional resources; request estimates of custom elements needed by sales; complete appropriate paperwork for all ordered items, and trackback to estimate for correct billing; ensure timely and accurate invoicing
* Responsible for the production download to Operations for all Exhibits projects
* Track and report 3 Code TL reports for files
* Recommend areas for improvement and solutions to enhance results with less cost
* Manage Exhibits projects as needed in the field in a supervisory capacity
* Manage project budget as needed.

Assist with recap of expenses and expense reporting
* Using OLP and Exhibits portal, maintain department planning activity and needs
* Provides estimates as needed for projects labor, rigging, etc.
* Identify outside or additional resources as needed based on ESS portfolio of business; provide solutions to ensure a balance of staffing needs through the planning process
* Manage work order process including writing and submitting work orders and keeping a log for WO deliverables
* Assist with the creation of supervisor files and ordering all services
* Use agendas to conduct effective and timely pre-event meetings for final preparations of all Exhibits projects and 3 codes
* Provide expertise and knowledge to project in the developmental stage and through accurate pricing
* Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service Program
* All other duties as assigned

Requirements

* Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, and Teamwork
* Ability to perform as a responsible ESOP owner
* Where permitted by applicable law, must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for employment, if not currently employed by Shepard Exposition Services, Inc.
* At least 2 years of experience in field operations of trade events
* At least 2 years of supervisory experience and ability to manage union and non-union labor
* Experience in custom exhibits and systems
* Ability to work in a fast-paced environment and meet deadlines
* Excellent verbal and written communication skills
* Ability to multi-task
* Bachelors degree in a related field; equivalent experience may be substituted for formal education