Executive Assistant to SVP of Engineering

This opportunity is located in San Diego, CA.
You can apply to the job with this email address:hdwe__executive_assistant_658efd202us@ivy.greenhouse.io

Company Overview

Come join a higher calling and find a deeper purpose!

As a multi-national Artificial Intelligence Technology Company, we are at the epicenter of the Autonomous Vehicle Universe.

Our breakthroughs are leading the industry in autonomous trucking.

While inventing the framework of Autonomous Driving, our current fleet of autonomous Trucks are helping communities receive much-needed supplies and medical equipment around the clock.

Our people are some of the most talented engineers and contributors who are leaving behind a historic legacy.

TuSimple was founded half a decade ago with the goal of bringing the top minds in the world together to achieve the dream of a driverless truck solution.

With a foundation in computer vision, algorithms, mapping, and Artificial Intelligence, TuSimple is working to create the first global commercially viable Autonomous Freight Network.

Opportunity Overview

TuSimple’s Executive Assistant I ensures the seamless execution of our Executives administrative needs, often anticipating needs and often acting on behalf of the assigned executive.

In this role, the Executive Assistant I oversees complex scheduling and meeting/travel logistics for the assigned executive.

The incumbent is responsible for ensuring the Executive is well informed of and fully prepared for upcoming commitments, and attends meetings on behalf of the executive to relay messaging, identify action items, and track progress.

The Executive Assistant I must often act independently, under minimal to no guidance, to seamlessly execute complex assignments while utilizing considerable judgment and initiative.

Apply today and be a part of excellence!

Role Responsibilities
Ensures the efficient and effective functioning of the day-to-day activities for the assigned executive; anticipates needs and proactively addresses Works closely and effectively with the executive, keeping him/her well informed of upcoming commitments and responsibilities and following up appropriately Manages and maintains the executive’s extremely active schedule, factoring in the executive’s, team’s and business priorities and addressing conflicting needs expeditiously.

Makes travel arrangements for frequent travel needs, including: handling complex itineraries with speed and accuracy Oversees meeting logistics through the scheduling of all necessary attendees, booking meeting rooms, preparing meeting agenda and any other required documentation; arranging for beverages and/or meals, preparing meeting rooms, taking meeting minutes, assisting with the clean up after and anticipating conflicts and solving for scheduling issues Prepares presentations, memos, correspondence, organizational charts, spreadsheets, etc., some of a highly confidential nature.

Provides support with talks and media communications.

Updates and maintains web-pages, dashboards and other databases.

Makes copes, scans documents, collates documents, and files Attends meetings to identify action items and follow up on behalf of the executive.

Collects and manages various project reports and presents to the executive in an organized manner Understands and presents pending issues to executive to expedite the decision-making process Plans and coordinates events and off-sites, including all logistics and budgetary requirements Provides recommendations for various organizational process improvements.

Experience & Skills Required
Associate’s degree in General Education, Business, Management, Operations, or a related field 5+ years of experience supporting a Director or above of a company of 500+ people Proficient in Google G Suite (preferred) or Microsoft Office Suite Established experience maintaining highly complex calendaring and travel logistics Able to maintain excellent attention to detail and accuracy Superior proofreading and editing skills Established proactive and resourceful approach to problem-solving with excellent decision-making capability and ability to to examine interdependency implications Proven ability to handle confidential information with discretion Demonstrated excellence with planning, time-management, prioritization and successful execution of multiple simultaneous assignments Demonstrated adaptability with addressing various completing demands, while providing the highest level of customer service and responsiveness Exceptional interpersonal, oral and written communication skills.

Capable of listening and obtaining clarification, changing approach or method to best fit the situation.

Able to effectively and confidently work with a wide variety of senior leadership, inside and outside of the organization.

Entrepreneurial self-starter, with proven ability to effectively work in ambiguous environments and support continuous improvement Intellectually curious with a strong bias to action High degree of dedication to improvement, strong sense of ownership Data-driven, fact-based decision maker with established understanding of business implication Divergent thinker with a fervent need to deliver creative solutions that drive the business forward A strong drive and willingness to own projects and see them to completion Highly resourceful, a demonstrated history of independently locating information and resources necessary to accomplish objectives Ability to quickly build trust and rapport with a wide range of internal and external stakeholders Ability to effectively influence the actions and opinions of others at all levels of the organization.

Able to effectively and respectfully challenge the status quo and drive change.

Demonstrated ability to manage multiple concurrent assignments while meeting deadlines and demanding quality execution.

Ability to collaborate with multiple stakeholders, understand and interpret stakeholder needs Proven ability to work independently and as part of a team; capable of effectively engaging with highly technical staff Proven ability to work in a matrix organization, tech start-up experience preferred Ability to maintain steady leadership throughout aggressive deadlines, changing priorities, and evolving operations, as common to progressive start-up environments

TuSimple Benefits
100% employer-paid healthcare premiums for you and your family Work visa sponsorship available Relocation assistance available Breakfast, lunch, and dinner served every day Full kitchens on every floor with unlimited snacks, drinks, special treats, fruits, meals, and more Gym membership reimbursement Monthly team building budget Learning/education budget Employer-paid life insurance Employer-paid long and short disability

TuSimple is an Equal Opportunity Employer.

This company does not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin, or any other basis prohibited by applicable law.

Hiring, transferring and promotion practices are performed without regard to the above-listed items.

This opportunity is located in San Diego, CA.
You can apply to the job with this email address:hdwe__executive_assistant_658efd202us@ivy.greenhouse.io

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