Executive Assistant (Remote)

Job Title: Remote Executive Assistant (New York, NY 10010)

Job Description

A private company seeks an experienced, and detail-oriented Executive Assistant to remotely support and manage the day-to-day of a Sr.

Executive.

To be successful in this role, one should be well-organized, thorough, flexible, be able to act with limited guidance, and are comfortable in a fast-paced environment.

Act as primary gatekeeper and liaison for the principal
Help build, manage, and operate various administrative functions
Proactively identify issues in the residence and attend to them on the principals and companys behalf, such as repairs, maintenance, stocking adequate food, beverages, and supplies
Coordinate travel and prepare detailed itineraries, to include commercial and private charter flights, hotels, and transfers as well as completion of documentation as required for entry of foreign countries
Manage the Principal’s daily calendar, including making appointments and prioritizing the most sensitive matters
Help plan and manage events to include working actively at the events with a focus on guest experience, staffing, and time management
Research as needed for various projects, events, trips, and purchases
Management of various memberships of the principal and company
Mail pick-up and sorting, as well as occasional packing, shipping, and tracking of various items
Maintain an archive of contracts for work performed at company properties and tracking schedule for various projects
Sourcing of vendors and contractors; this includes assessing service providers on an ongoing basis to ensure they are acting in the best interest of the principal and company
Coordinate and complete various errands, source, and order specialty items

Schedule: Typical schedule is Monday-Friday 9 AM 6 PM with 24/7 availability over text or email.

Remote opportunity is available for local NYC candidates, must have the ability to go to an office setting on occasion.

Compensation: Salary is generous but final offers depend on experience

Benefits: Benefits package included + Bonuses

Job Requirements:
Minimum 4-year degree from a top College or University
Minimum of 3 years related experience supporting prominent individuals; both in personal or business capacities
Excellent references from both current and previous employers
Prioritize executive tasks and multi-task effectively
Strong communication skills, both written and verbal
Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech-savvy
Experience planning, managing, and execution events and gatherings
Professional mindset and the utmost discretion
Ability to work independently and as part of a team
Detail-oriented with exceptional organizational skills
Flexibility with hours and schedule; available to work overtime as needed
Valid US work authorization