Executive Assistant

Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!Compensation:

$45,000-$50,000 yearly

Responsibilities:

• Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive
• Work with an executive to prepare for meetings and record minutes
• Manage office duties such as organizing filing systems and ordering office equipment and supplies
• Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings
• Perform additional assigned duties from executives such as picking up orders, handling personal mail, etc.
• Be the main point of contact for high-level executive
• Make sure basic bookkeeping duties are completed in a timely manner

• Keep up with all systems pertaining to business operations including customer data and back-office support to keep the team productive
• Provide world-class customer service to the client base and vendors to achieve improved brand recognition
• Maintain an organized system of paper and electronic documents

Qualifications:

• 2 or more years as an assistant, executive assistant, or in a position performing supportive duties
• Strong organizational skills, communication skills, time management skills, and interpersonal skills
• Must be comfortable using Microsoft Office
• Comfortable meeting deadlines and handling confidential information
• Must have graduated high school or received an equivalent certificate of completion

• Work efficiently and in a timely manner on a variety of tasks with minimal supervision
• Technologically savvy; able to learn new programs quickly and troubleshoot common issues
• Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
• Deadline driven and extremely organized
• Communicate clearly both written and verbally

About Company

Jim Geracie has been in the Real Estate business for 40 years and is the #1 Realty Executives Agent in Wisconsin from 2002 – 2020. He partners with his wife Jill, who leads the Buyers Agent team and consults on the preparation, interior design/staging of the team’s listings.

We maintain a positive, upbeat, and encouraging teamwork environment. Ready for a growth opportunity? We are looking for an exceptional individual who is self-motivated, and passionate to contribute to our work culture.