Executive Assistant

Overview: Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke.

At the American Heart Association and American Stroke Association, we get to work toward that goal every single day.

Is it easy?

No.

Is it worthwhile?

you betThis is satisfying work that makes a real difference in people’s lives.

You can achieve professional growth with personal fulfillment.

You will connect with people and make a lifesaving impact.

You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.

Responsibilities: The American Heart Association (AHA) has a fantastic opportunity for an Executive Assistant (EA) in our SouthWest region supporting the Senior Vice President in Denver, CO.

The responsibilities include providing complex administrative support and technical program assistance.

The EA is analytical, multi-task oriented, uses critical thinking, is self-motivated, and possesses excellent administrative skills.

He or she will have integrity, high motivation, and be able to produce results in a fast paced and deadline-oriented environment with creativity that will invigorate the AHAs annual business plan.

The Executive Assistant works under minimal supervision with considerable latitude for the use of initiative and independent judgment.Essential Job Duties:Maintains calendars, schedules and makes logistical arrangements necessary for internal and external meetings.Manages and maintains donor contact information lists and communicates regularly with donors.Works with the SVP to ensure timely stewardship and follow-up needs are met for key donors, board members and committee members.Plans and prepares, orsupervises the preparation of weekly, periodic and special development reports.Assists in budgetpreparation and management.Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information.Responsible for the office management ensuring it functions smoothly and administrative tasks are accomplished as assigned.

Maintains an orderly filing system for correspondence and other documents.Maintains accurate information relevant to internal meetings, committee meetings and events.Works independently as well as with a team on special nonrecurring and ongoing projects.

Acts as project manager for special projects, which may include planning and coordinating multiple presentations and disseminating information.Schedules and organizes meetings, conferences, regional activities and makes travel arrangements.Performs desktop publishing and creates and develops visual presentations and proposals.Acts as a liaison between the region and national center.Types and designs general correspondence, memos, charts, tables, graphs, spreadsheets, etc.

Proofreads copy for spelling, grammar and layout, making appropriate changes, as needed.

Ensures accuracy and clarity of final copy.Handles confidential information.Other duties as assigned by supervisor.AHAIND1 Qualifications: Want to help get your resume to the top?

Take a look at the experience we require:High school diploma or GED equivalent required.

College Degree preferred.4 years of related experience with 1 year supporting senior/executive level management and 1 year of team management.Proven ability in making decisions quickly and independently with little to no direct supervision.Extremely strong interpersonal skills, particularly regarding the judgment, discretion, confidentiality, patience, and understanding necessary for dealing effectively with a diverse body of volunteers, donors, and professional colleagues; independence; and a strong team orientation toward both with internal and external constituencies.Can work in a team environment and interact with all levels of AHA staff, volunteers and the public.Ability to conceptualize, solve problems, make sound decisions and develop alternative solutions, as needed.Possesses exceptional organizational skills, is detail oriented and experienced in handling sensitive and confidential information.Excellent oral and written communication skills, and skilled in the creation of clear and concise reports, evaluations and other narrative pieces.Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.Advanced knowledge and skill with Microsoft Office used for word processing, email, presentations and spreadsheets is preferred.

These skills are subject to testing.If you believe this describes you please apply for immediate considerationWhile we can only contact applicants, who are most qualified for the position, we do appreciate all applicants for their interest and effort in applying.

Compensation & Benefits: Salary:The hiring salary range is $44,850
– $58,305.Pay is commensurate with experience; geographic differentials to the pay range may apply.AHA reserves the right to pay more or less than the posted range.

Any difference between actual compensation and the posted range will be based on factors other than race, color, religion, sex (including pregnancy) or national origin.Benefit Plans:Employees scheduled to work at least 20 hours per week are eligible to participate in the medical, dental, and vision plans the first of the month following 30 days of service.

AHA subsidizes the medical and dental cost to ensure benefits are affordable.

Eligible dependents under AHAs group benefit plans include legal spouse, domestic partner, children under the age of 26 or who are disabled.

AHA offers additional benefits like an EAP, telehealth benefit for general medical and behavioral health, flexible spending accounts, life insurance, and disability.Retirement Plans: AHA retirement plans offer employees a way to start saving after their first paycheck.

The retirement plans provides employer contributions after two years of service.

If you have previous 501(c)(3) non-profit experience, within the last 5 years, at a national health agency, an institution of higher learning or a medical institution, that experience may count towards the two-year waiting period.

Employees are 100% vested in employee and employer contributions.

Paid Days Off: Regular full-time and part-time employees earn Paid Time Off (PTO) based on years of service.

PTO begins accruing on date of hire.

Full time employees receive one paid Community Service time off day per year and are encouraged to participate in projects, programs and organizations which contribute to the health and vitality of their communities.

AHA also offers 12 paid holidays per year.Leaves of Absence: AHA offers both Short Term and Long Term Disability benefits which replace earnings if you are unable to work due to a non-work-related illness or injury.

Employees are eligible for Short Term Disability after 90 days of service and are eligible for Long Term Disability after being disabled for 90 days or more.

Eligible employees can take up to 12 weeks off of work for a qualified leave of absence under the Family Medical Leave Act (FMLA), intermittent FMLA leaves and leave as an accommodation under the Americans with Disabilities Act as Amended (ADAAA).

: At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.This position not a match with your skills?

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