Executive Assistant

About this Opportunity

The Executive Assistant (EA) enables the team’s achievement of their strategic priorities by providing general administrative and clerical support, project management, analytics and coordination across business lines to the MD and their team. This requires good judgement, strong interpersonal, organizational, and time management skills, as well as a strong attention to detail and a high level of accuracy. The EA will regularly collaborate with partners, other department leaders, business leaders and colleagues across the firm. The EA must be personable, professional, flexible and able to maintain a high degree of confidentiality.

What You’ll Do

• Support Executive and Direct Reports by managing day-to-day matters including, but not limited to, preparing and coordinating communications, taking meeting minutes, complex calendar management, meeting logistics for internal and external appointments, travel arrangements, expense reporting, facilitating changes to daily events as necessary, tracking and helping drive completion of key deliverables and following up on outstanding items by acting as a liaison for direct reports.
• Serve as Washington D.C. Office Manager to ensure that the office operates smoothly and efficiently; including, but not limited to, coordinating with IT on all office equipment, supporting new hire onboarding with desk set-up, office tours, and supplies, serving as primary point of direct administrative contact and liaison with other offices, vendors and, service-providers. 
• Proficiency with Word, Excel and PowerPoint to create, edit, format and proofread letters, presentations, surveys, emails, reports and other documents as necessary.
• Develop and maintain working relationships with other departments.
• Coordinating global meetings, such as  PAC Board meetings involving all stages of planning and execution including logistics (whether in person, via telepresence or conference calls), document and agenda preparation, conference rooms, AV needs, mitigating issues, and partnering with various departments to bring together best-in-class execution of events while collaborating on and contributing to developing overall event experience.
• Participate in special projects and other duties as assigned
• Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; escalates appropriately
• Support Government Relations-specific tasks including administrative duties related to the DTCC PAC and tracking lobbying time for the department and their internal partners.
• Assist in management of Washington, DC office space

**NOTE: Responsibilities of this role are not limited to the details above. **

Sound Like You?

• Work experience required
• Bachelor’s or Associate’s degree preferred

Talents Needed for Success

• At least 5 years of experience supporting C-Suite executive(s) and/or senior management in a fast pace, mid-to-large sized legal or other professional services organization.
• Strong proficiency with Microsoft Office skills
• Strong written and verbal communication skills
• Looking for a self-starter who can self-initiate tasks and follow through
• Ability to work seamlessly in a virtual environment and across globally distributed teams.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

About DTCC

DTCC safeguards the financial markets and helps them run efficiently, in times of prosperity and crisis. We are uniquely positioned at the center of global trading activity, processing over 100 million financial transactions every day, pioneering industry-wide, post-trade solutions and maintaining multiple data and operating centers worldwide. From where we stand, we can anticipate the industry’s needs and we’re working to continually improve the world’s most resilient, secure and efficient market infrastructure. Our employees are driven to deliver innovative technologies that improve efficiency, lower cost and bring stability and certainty to the post-trade lifecycle.

DTCC proudly supports Flexible Work Arrangements favoring openness and gives people freedom to do their jobs well, by encouraging diverse opinions and emphasizing teamwork.  When you join our team, you’ll have an opportunity to make meaningful contributions at a company that is recognized as a thought leader in both the financial services and technology industries. A DTCC career is more than a good way to earn a living. It’s the chance to make a difference at a company that’s truly one of a kind.

The General Counsel’s Office is a valued, trusted and responsive partner within DTCC. The team promotes and protects the best interests of the DTCC family of companies by creating and facilitating solutions and providing guidance on legal and regulatory matters.