AP Specialist
ISSA
This is a Full-time position in Phoenix, AZ posted January 24, 2022.
Accounts Payable Specialist
As an Accounts Payable Specialist at ISSA, you will be responsible for maintaining vendor relationships, managing full-cycle A/P, processing expense reports, and identifying areas of improvement and automation within the A/P environment. Your overall contribution to the organization will be to play a vital role in safeguarding the financial assets of the company and maintain smooth vendor-related acquisition operations. You will do this by:
- Full Cycle Accounts Payable: Obtain authorizations and required regulatory forms for new vendor setup; Verify approval for and process vendor invoices in the accounting system; Retain spotless paperless records of all transactions; Complete vendor reconciliations as needed; Maintain vendor relationships; Prepare draft payment run for Accounting Manager approval; Print checks and initiate ACH payments.
- Expense Reports: Obtain approval for employee expense reports received; Verify for reasonableness and/or compliance with T&E policy; Train new employees on expense report process as applicable; Process payment for expense reports.
- Corporate Credit Card Program: Manage and/or assist preparation of monthly credit card expense reports; ensure expense reports reconcile to Credit Card Statements for the entire program; ensure payments applied reconcile to expense reports received and processed; Assist with the transference of charges to new cards as needed.
- Banking Operations: Receive and respond to all chargeback notifications received; Verify bank activity daily and propose transactions for entry into the accounting system; upload positive pay information to the bank portal.
- Month End Review: Complete initial reconciliation of A/P related GL Accounts; Track recurring invoices/expenses and obtain missing invoices for payment; Prepare recommended accrual recommendations for missing expenses.
- Improvement and Automation: Research and present ideas for automation/improvement in the following areas: Employee Expense Reporting, Purchase Order System, Contract Management, Automated OCR Invoice Entry.
- Vendor Tax Reporting: Maintain vendor tax forms and status files; Complete annual 1099 reporting process.
- Other/Ad Hoc: Assist the Finance team with reporting, reconciliations, and ad hoc requests as needed.
Experience and Qualifications:
- 2+ years of full-cycle, Accounts Payable experience.
- Understanding of authorization and authority of payment approval.
- Quick learner and an interest in building out new processes.
- Ability to work in a fast-paced environment.
- Passion for health, fitness, nutrition, or personal training is a definite plus!
- Associate Degree in Accounting or Accounting coursework completed.
About ISSA
At ISSA, we believe in the transformative power of healthy living. Every day, we are working to stem the growing tide of poor health and physical decline to create a stronger, healthier world. ISSA is the world leader in fitness education. We offer 24 fitness certifications (including nutritionist and personal trainer certifications) and have certified over 400,000 personal trainers in 172 countries and counting.
ISSA is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
