Hiring Company:

Delicatessen Services Co., LLC

Overview:

Reporting directly to the Company Route Operator, the Administrator
will perform routine clerical and administrative functions such as AR/AP, invoices, organizing and maintaining paper and electronic files. He/she must be able to work with minimal supervision, be highly self-motivated, and display professional maturity when dealing with company-related tasks. He/she must possess a demonstrated ability to manage and balance workloads and prioritize tasks and projects in a fast-paced environment, while handling multiple and competing priorities. Job consists of a mix of in office administrative functions and some in the field customer facing activities.

Job Description:

Essential Duties and Responsibilities

• AR/AP Reconciliation
• Check deposits
• Time keeping and adjustments
• Team expense reports and submissions
• Third party auditing software tracking/compliance for daily operations, specifically GoSpotCheck
• Maintaining calendar of events for route operations
• Assisting with schedule of route purveyor
• Inventory office supplies, haberdashery ordering and organization
• Organizing invoices, expense reports, vendor information, etc
• Printing/Ordering program materials for customers/team as needed, for ship or pick up
• Assisting in organizing team and store communications on bi-weekly initiatives
• Sending/receiving mail
• Researching new customers
• Researching professional services/vendors to solicit quotes and information
• Basic functionality with limited access to Xtreme
• MRO
• Work with Customer Facing Activities team on scheduling and participation

Education and Experience

• High School diploma plus additional specialized training in general administrative practices.
• One (1) to three (3) years related experience.
• Must be proficient in MS Office applications, specifically Word and Excel and knowledge of Power Point applications.
• Strong communication and customer service skills.
• Ability to use a printer/scanner with proficiency
• Polite and pleasant communication with customers and teams via phone and email
• Strong organizational skills, with physical files and digital content
• Process oriented

Location:

Alabaster, AL

Time Type:

Full time

Department:

Magic City Food Services