Accounts Payable/Office Administrator

Tier 1 Automotive Supplier looking to hire on contract an Accounts Payable/Office Admin in Sterling Heights, MI Shift: 8:00am
– 4:30pm Pay: Up to $20.50 based off experience Essential Duties and Responsibilities of Accounts Payable/Office Administrator Organizes office operations and procedures such as filing, stocking supplies and other clerical services as required.

Ensure reception area is tidy and presentable, with all necessary supplies.

Directs visitors to the correct office or notifies company personnel of visitor arrival.

Receive, sort, and distribute daily mail/deliveries.

Answer, screen, and forward incoming phone calls.

Responds to all inquiries in a polite and timely manner.

Monitors and orders office supplies and kitchen supplies.

Keeps kitchen areas stocked and orders lunches for department meetings (when applicable).

Maintains an orderly accounting filing system for support documentation.

Managing accounts payable using accounting system and other programs.

Establish and maintain working relationship with vendors.

Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.

Monitor company accounts payable email account daily and respond promptly to inquiries.

Comparing purchase orders, prices, terms of payment and other charges.

Review invoices for satisfactory shipping receipt (PO’s) or obtain approval adhering to departmental procedures.

Verify employee expense reports for accuracy, receipts, and approvals.

Records daily transactions into accounting system including cash disbursements, credit card activity, expense reports, labor time tickets, and vendor invoices.

Forecast accounts payable payments and print accounts payable checks.

Maintains Accounts Payable and Unvouchered Payable Ledgers.

Prepares reports and schedules required by management.

Reconcile select accounts monthly to ensure accurate reporting and ledger maintenance.

Prepares year end 1099 reporting.

Tracks and records cost savings in the system for both hard and soft savings.

Adheres to the Quality Systems and participates in continuous improvement.

Regular and predictable attendance is an essential function of this job.

Understands and follows safety & environmental regulations and identifies safety/environmental concerns in UTEC’s facilities Skills and Qualifications for Accounts Payable/Office Administrator Proficient in Microsoft applications including Outlook, Word, Excel, PowerPoint Ability to write routine correspondence and reports.

Ability to listen to gather facts and circumstances for analysis.

Ability to speak effectively before groups of customers, vendors, and employees of the organization.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to apply concepts of basic algebra and geometry.

Job Requirements: Account payable invoices for accuracy Maintain all accounts payable reports, spreadsheets and accounts payable files Reconcile monthly the accounts payable general ledger accounts to outstanding accounts Input approved invoices and produce accounts payable checks Maintain all accounts payable files Manage the accounts payable process Prepare accounts payable checks and reports Maintain verified accounts payable records Maintain all accounts payable reports, spreadsheets and corporate accounts payable files Approving vendor invoices for payment Generate accounts payable and refund checks Perform various accounts payable in order to analyze all accounts payable invoices for validity and accuracy Perform full-cycle accounts payable duties Provide timely and accurate payment processing by processing accounts payable checks Maintain accurate accounts payable records in SAP Ensure that all accounts payable data Maintain accounts payable reports, spreadsheets and corporate accounts payable files Reconciling monthly statements and related transactions Maintain all accounts payable records and vendor files Manage maintenance of accounts payable records