Office Clerk

Our client, a world-leading Pharmaceutical Company in New Brunswick​, NJ is currently looking for a Project Coordinator / Pharma Industry to join their expanding team.

Position Details:

Job Title: Project Coordinator / Pharma Industry

Duration: 24 months contract

Location: New Brunswick, NJ

Note:

The client has the right-to-hire you as a permanent employee at any time during or after the end of the contract.

You may participate in the company group medical insurance plan

Job Description:

Position would be hybrid (must be close to location to come in and work 2-3 days a week)

Associates degree is accepted, Bachelor’s degree preferred

Project Mgmt or Project Coordinator exp (with Administrative skills)

This is more of an Executive Administrative role

Experience working with budgets/finance

Experience with MS Project, Totality, eMarketplace a big bonus

The Administrator/Project Coordinator will provide administrative support as well coordinator high-priority projects that are integral to the strategic objectives of the Office of the Chief Medical Officer and Company under the direction of a Senior Director on the Health of Women team.

Job Requirements:

Activities might include, but are not limited to:

General Administrative Support

Calendar coordination, travel and expenses, general meeting support including agenda management, facilitation of team meetings, and project review.

Budget and Contracting Support

Manage and provide oversight of team contracts and budget. Coordinate HCC/Legal/Procurement reviews, track of contract progress and escalate bottlenecks as appropriate. Responsible for Totality submissions, PO creation, tracking of invoices and payments. Work with finance business partner, on a regular basis, to ensure clear and transparent budget management.

Project Management

The incumbent will be expected to prepare project plans, monitor execution of the plans, including timelines and milestones, proactively identify risks to the project and put in place strategies to deal with these, and prepare and deliver progress reports.

Serve as primary administrative contact for vendors and partners to track milestones and timelines. Ensure invoicing is up to date and aligned with contract terms.

Stakeholder Management

Assist with scheduling and execution of stakeholder management plan.

Communication Support

The incumbent will provide administrative support for various communications needs related to the projects to which the incumbent will be assigned. This will include creation and maintenance of SharePoint sites to facilitate content sharing, formatting and refinement of presentation materials, upkeep of landscape/competitive assessments, archival of key messages/communications. Other duties may be assigned as need by manager.

Incumbent must be able to work independently with direction from the Senior Director manager as well as the rest of the HoW and Leadership Team members including the VP.

Requirement:

A minimum of an Associate degree is required. An understanding of project management techniques and proven track record is required.

Experience in working in large complex environments. Healthcare and/or pharma experience a plus.

Demonstrated capabilities in utilizing Microsoft Office products, including PowerPoint, MS Project, Excel, Word, Outlook is required.

Demonstrated ability to prepare communications, stakeholder maps and plans to support ongoing initiatives and report to leadership would be preferred.

This position will require exceptional written and verbal communications skills This individual will require analytical capabilities and able to work well between functions and across all levels of the business.

Strong interpersonal skills are required to facilitate collaborations, and the ability to handle complex tasks independently, with a keen sense to know when to seek guidance a must. High degree of professionalism.

This candidate will have proven experience driving progress.

Commitment to connect to Connect, Shape, Lead & Deliver in a credo-based, ethical manner is required.

Top 3 non-negotiables:

Finance/budget

Project Coordination including timeline mgmt

Work independently with guidance as needed

Ideal background: project management experience in large organization