Office Clerk

Here at Discount Tire, we celebrate the spirit of our people with extraordinary pride and enthusiasm. Our business has been growing for more than 60 years and now is the best time in our history to join us. We are opening more locations every year and we are always looking for qualified individuals to join us in our growth. We are a company that promotes from within, both in our retail and corporate operations.

Under direct supervision, the Corporate Services Clerk follows pre-established guidelines to provide administrative support to the corporate office.

Responsibilities:

• Operates the organization’s telecommunication system to answer and route incoming calls.
• Handles electronic invoices, statements and notices; determines proper routing.
• Compiles hard copy documents and prepares batches containing Accounting, Accounts Payable, Distribution, Media, Real Estate and other original time sensitive documents for scanning.
• Monitors and validates the image quality of electronic documents; determines how the document should be indexed
• Prioritizes, calculates time estimates, processes and completes copy job orders.
• Photographs employees for ID badges; monitors and adjusts photo quality to ensure optimal results.
• Participates in the set up and break down of corporate events; distributes event related giveaways.
• Supports employees, vendors and customers by answering questions related to department procedures and services.
• Drafts email, signage and written communications per direction.
• Participates in documenting Best Practices and providing feedback along with the team
• Facilitates departmental morning meeting; completes daily agenda, chairs meeting process.
• Performs work in a timely and accurate manner while providing exceptional customer service.
• Other duties as assigned.

Qualifications:

• This position requires a minimum of one year general office knowledge.
• Basic level computer experience, including skills with Adobe, Microsoft Word, Excel and PowerPoint is necessary.
• Experience operating copy equipment, faxes and scanning equipment is preferred.
• This position also requires excellent communication, interpersonal and customer service skills.
• Ability to communicate clearly and articulately both verbally and in writing is necessary.
• Ability to set up and manage calendars is needed.
• Ability to work independently and in a team is vital.
• The ability to work efficiently and accurately under pressure, meet deadlines, while moving from one task to another fluidly, while presenting a professional demeanor is necessary.
• In addition troubleshooting and organizational skills with a can-do attitude and the ability to adjust to changing requirements are essential.
• Maintaining confidentiality, treating others with respect and upholding Company values are key attributes.

Educational requirements:

This position requires a high school diploma or GED.

Work days:

Normal work days are Monday through Friday. Occasional Saturdays and Sundays may be necessary.

Work hours:

Normal work hours are 8:00 a.m. to 5:00 p.m. Occasional overtime (more than forty hours per week) may be necessary.