HIM Clerk

ESSENTIAL FUNCTIONS AND EXAMPLES OF WORK: This list of tasks may be changed or other tasks may be assigned as necessary.Compiling Data and Performing General Clerical Duties* Processes outgoing mail* Reviews and verifies information in outgoing correspondence to patients and doctors’ offices.* Generates recall letters to patients and places on recall desktop for assistant to review.* Contacts hospitals, outside physician offices, etc., to have missing information faxed.* Verifies complete file contents and matches file contents to patient history in computer.* Pulls charts requested by the assistants and schedulers.* Requests charts from Record Max by 4:00 PM each day.* Reviews all faxes sent to medical records and places in appropriate folder to be indexed.* Downloads dictation from Scriptacom website.Scanning, Indexing and Filing* Accurately sorts and straightens medicals records /charts.* Places copy of request and release authorization in medical chart.* Scans paper charts into system.* Indexes scanned documents to proper location in EMR chart.* Scans records/correspondence received through the mail/fax to be indexed into patients’ charts.Pre-appointment preparation* Reviews clinic/endo schedules to ensure all charts are in EMR.* Pulls, scans and indexes charts into EMR if not already there.* Obtains medical records from outside practices prior to appointments.* Enters medications, vital signs, diagnosis and problems into EMR prior to appointments.Information Release and Dissemination* Obtains a signed authorization/release from patients requesting copies of medical records.* Verifies patient identities.* Notates in charts all copies of medical records released and to whom and when released.* Oversees proper handling of copies of medical and records to insurance carriers and /or attorneys.* Documents all records sent to lawyers and insurance companies.* Mails test results and correspondence to patients and referring physicians and documents in EMR when mailed.* Responds to other medical practices that request medical records.Incumbent performs other job-related tasks as assigned and required; any duties/tasks included in the employee’s performance evaluation are essential to that employee’s position within the job classification.SUPERVISORY RESPONSIBILITIES: NoneMINIMUM QUALIFICATIONS:Education and/or Experience:Graduation from a standard four (4) year high school or equivalent (GED) and One (1) year(s) of experience in work related to the above-described examples preferred. RHIT certification is preferred.Computer Skills: Working Knowledge of Microsoft Office (Word, Excel, Power Point, Outlook); exposure to Centricity EMR and PM software or practice management software.Competencies: The following competencies describe additional knowledges, skills, abilities, and attributes that lead to a successful employee in this position. Employees in this position may be evaluated on these competencies as part of the performance appraisal system.* Maintains strictest confidentiality.* Treats people with respect and consideration, regardless of their status or position, honoring cultural differences and promoting harassment -free environment.* Uses oral and written communication skills to effectively convey ideas in a clear, positive manner.* Maintains and follows established GIA’ policies, procedures, and objectives.* Observes quality assurance, environmental, safety and security procedures.* Conserves organizational resources and is mindful of financial stewardship.* Cooperates with medical and administrative staff to ensure compliance with standards and regulations.* Responds promptly to customer service needs and requests for service or assistance.* Identifies and resolves problems in a timely and professional manner.* Adapts to changes in the work environment and manages competing demands.* Exhibits sound and accurate judgment and makes timely decisions appropriate to job classification.* Implements job responsibilities in a manner that is consistent with GIA’s Mission and Code of Ethics.Certificates, Licenses, Registrations: NoneOther: Background Check requiredPHYSICAL DEMANDS: While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.WORK ENVIRONMENT: The noise level in the work environment is usually moderate. Work is performed in a medical office environment around the clinic’s files. Operates keyboard, photocopier, telephone, calculator and other office equipment. Requires occasional evening or weekend work.