Clerk

Office Administrator / Receptionist Based out of the Corporate Office, the Office Administrator will support the CEO/President by providing overall support including handling employee questions, invoice reconciliation, travel bookings and general administrative functions. The essential duties and responsibilities of this role include but are not limited to: Corporate Fleet Tag renewals of corporate fleet with TN tags Maintain corporate office fleet Enters new fleet vehicles into WinTeam Request fuelz cards and pin numbers Legal/Risk Save signed contracts to the w drive Mail Sort the incoming mail and distribute Sort unemployment notices and employment verifications Travel Make all travel arrangements including air, car, and hotel Reconciliation of the Enterprise invoice Weekly Reports Pull each branch job dairy report and convert to a PDF form and submit to Executive Administrative Manager. UPS UPS Shipments – Every other Tuesday, the week opposite payroll UPS Invoice Reconciliation Expense Reports Update expense report for CFO/EVP Finance BOA and Amex statements Maintain petty cash records Miscellaneous Ordering of corporate office and break room supplies Assist in ordering office and break room supplies for branches and other sites when from Amazon, Sams or Costco as the best option vendor Maintain corporate directory and calendars Maintain Presidents contacts and calendar DSI orders are for business cards, etc. Set up Conference calls using the GoToMeeting system for the executive team Maintain Conference Room calendar Recognition letters and certificates Distribute birthday cards for signature monthly Plans monthly birthday luncheon Works with L&D to plan food and travel for orientation groups Assist with stuffing of AP checks for mailing Send out sympathy cards for staff members Maintain Conference Room calendar Track corporate staff tenure Corporate staff audits of outlook calendars & directories Run Job Diary reports in WinTeam Compile Job Diary w/BMR & assemble a complete packet The Ideal Candidate If you are an organized self-starter who is passionate and ready to take on the challenge of providing exceptional customer service in a complex, diverse, people-first culture, then you have what it takes to be a successful Office Administrator. Job requirements include: Bachelors degree (B.A) or equivalent from a four-year college or technical school; or minimum two years related experience and/or training; or equivalent combination of education and experience. Possess intermediate to advanced skills in Microsoft Office software including Word, Excel, Outlook, and PowerPoint and should have a working knowledge of Internet programs and other software as required. Strong written and verbal skills. Position requires reliable transportation to work every day. Ability to work in a team environment and to help identify and solve problems. Strong interpersonal skills to foster positive working relationships with other employees, management and others outside of the company. Ability to deal with internal and external customers and to ensure compliance with fair employment practices and perform multiple tasks simultaneously in a timely, courteous and professional manner. Ability to pass a drug screen and criminal background check. About Walden Security:Setting the Standard by Setting the Example Established in 1990 by law enforcement professionals Amy and Michael S. Walden, CPP, Walden Security is a privately-held, family-owned, and -operated company, and has grown to become one of the largest and most respected security services firms in the United States. Headquartered in Chattanooga, Tennessee with 6,000 employees, Walden Security provides integrated contract security services through physical and virtual guarding to commercial and government clients in 37 states, Washington, D.C., and Puerto Rico. Walden Security is also the nations largest WBENC-Certified Womens Business Enterprise specializing in security services, one of the nations only security firms with an ISO 9001:2015 Certified Quality Management System, and is a Training Top 125 award recipient for the last three consecutive years. Join our Team Be proud of where you work. Walden Security is one of the nation’s largest privately-held security companies, providing a range of security services for commercial and government properties. Right now, were seeking inspired, motivated, and customer service-oriented people to add to our team. Security experience is not required: Walden welcomes a diversity of professional backgrounds, and well make sure you have the support and training you need to be successful. If youre ready to embark on a meaningful career with one of the nations most dynamic and fastest-growing security companies, apply with Walden Security today. Why Walden? Walden Security is a family-owned and operated business, and thats how we treat our employees: like family because we know that by taking care of our people, they, in turn, will take better care of our clients. We seek out people who are motivated, eager to learn, committed to serving our officers and clients, and always doing whats right. We provide the resources, support, and training that you need to be successful. We offer every employee generous benefits, as well as opportunities for career growth. We build on success by continuing to develop our people so that they have opportunities to grow within our organization, which is why were an award-winning employer, with one of the highest retention rates in the industry.