Recruiting Assistant

Overview: General Description of the Job ClassSupports the Clinical Recruiter to help facilitate the hiring process.

Maintains human resource programs through the recruiting process.

Provides organized, collaborative, and efficient work to make sure the hiring process is well planned and successful.

Must be familiar with EEO and ADA programs, policies and procedures.

Recruiting assistants frequently use the following tools and software: Job boards, Applicant tracking systems, Calendars, and Microsoft Office.

Responsibilities: Duties and Responsibilities of this LevelScanning documents, and making photocopies is integral to the recruitment process.

Ensure that all the necessary paperwork is filed and that applicant forms are completed and processed.

Scheduling appointments.

This involves coordinating schedules with applicants, creating calendar invites and following up with applicants.

Perform data entry to input and update applicant information in the Applicant Tracking System (ATS).

Uphold confidentiality when handling applicant information.

Process background checks to verify applicant information and ensure that the minimum hiring requests are met.

This may include contacting references, screening for drug use, and checking for criminal background.

Reviews human resources documents and requests for compliance within established human resources policies and procedures.Provides information on NARMC operations and job opportunities to potential applicants.Utilizes and manages HR application systems, including job posting, candidate submission, response, reports to managers, etc.Coordinates procurement of contract/agency personnel upon request and approval from administration.

Processes required employment forms, verify and copy ID and Licensure, health screening, schedule orientation and training.Forwards appropriate paperwork to employee health nurse and department managers.

Assists with special projects and campaigns.Assists directors/managers and employees with Human Resource procedures.Responsible for assuring that certain activities necessary for the efficient operation of the office are accomplished.

Requires a high degree of responsibility and confidentiality in performance of various skills.

Communication with professional staff, hospital personnel and the public.Answers telephone, assists in special projects, assists with employee procurement, reference checks, sign -up appointments and processing of new employees, maintains appropriate files and records.Other related duties and responsibilities as directed by the HR Director.

Qualifications: Qualifications at this LevelREQUIREDPREFERREDEducation:High School DiplomaBachelors degree in Human Resources or related field.

Experience:Experience in recruiting or Human ResourcesDegrees, Licensure, and/or Certification:Professional HR membership and /or certifications.Knowledge, Skills, and Abilities:Must have excellent organizational skills, time management, and customer service skills.

High level of knowledge of computers and technology.

Ability to effectively communicate verbally and in writing with a positive approach to conflict resolution.

Knowledge of state and federal employment laws, NARMC policies and HR processes.

Ability to read, write, speak and understand EnglishKnowledge of Meditech and iCIMS.