Program Assistant-recruited

Location: Boston, MA Description: Our client is currently seeking a PROGRAM ASSISTANT-RECRUITED Position Details: Work Location Boston, MA Job Title Program Assistant Duration 4 Months (Extension) Description:
•The Program Assistant will be responsible for administratively supporting one or more established programs that serve faculty, staff, students or executive education participants.

•Provides customer service to those directly served by the program as well as key clients or institutional stakeholders such as employers and corporations, research sponsors, alumni groups, government agencies, community groups, professional and scholarly societies, peer institutions and nonprofits.

•Responsibilities may include answering phones, providing customer service, maintaining program related data on spreadsheets, preparing program materials such as handouts, binders, nametags, and table tents.

•Obtains copyright permission for materials.

•Edits and proofreads documents.

•Assists with classroom and meeting room set up including AV and catering.

•Supports special events which may occasionally entail working early or late hours with appropriate overtime compensation.

•Provides administrative and clerical support for program registration, admissions and program assessment by tabulating program evaluations and preparing summary reports.

•Assists with processing continuing education credits.

•Produces meeting or conference notes upon request.

•Runs errands when necessary and performs other job related duties as required to support program.

•Key skills including high attention to detail, excellent oral and written communication skills essential, quick learner, ability to multitask and handle multiple priorities under strict deadlines and a fast paced environment, intermediate or better proficiency in Microsoft Office (Word, Excel, PowerPoint) and databases.

•Knowledge of A/V equipment helpful.

Customer service orientation essential.

•Some heavy lifting of program materials and classroom supplies may be require Additional Information:
•In this high contact student role, this individual must serve as a one of 2 main points of contact for academic programs to both current and prospective students including recruitment, technical support and overall navigation of the student experience at Chan.

•This person will need to navigate many student information and admissions systems
•This person will track the budget for academic program expenses, and maintain student files and student auditing information, and will assist with all HPM course-related duties for the MPH and SM1 programs.

•This person will create, coordinate & distribute academic correspondence & materials (faculty advisor materials, admissions-related materials, flyers, faculty & student electronic correspondence)
•S/he serves as a liaison with various departments within the School including Admissions, Registrar, Financial Services, Office of Education, and the Office for Diversity and Inclusion.

•In addition to supporting academic programs, the incumbent will also support a research team with meeting scheduling, event coordination and other administrative tasks.

Contact: skumar04judge.com This job and many more are available through The Judge Group.

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