Payroll Specialist II

Summary of Major Responsibilities: The Payroll Specialist II is primarily responsible for performing payroll processes to ensure accurate and timely administration of the companys payrolls.

This position will also perform clerical tasks related to the efficient maintenance of electronic employee pay profiles in the ADP Payroll system.

The Payroll Specialist II will act as a mentor to the Payroll Specialist and will provide back-up support to the Lead Payroll Specialist as needed.

Essential Duties and Responsibilities: Assist in the accurate and timely processing of U.S.

payrolls.Cross-train with the Lead Payroll Specialist to ensure back-up support for all payroll processes.Process new hire integrations from Workday and maintain employee pay-related records in ADP.Review daily integration files from Workday for accuracy and notify the Workday team of any potential errors.Update payroll records by entering employee changes, such as tax withholding exemptions, Health Savings Accounts (HSA) contribution changes, and direct deposit.Liaise with Human Resources regarding leaves of absence and related payroll deductions for unpaid leaves.Assist in the resolution of payroll discrepancies.Import employee timecards and assisting with ensuring hourly timecards are approved by managers in a timely manner.Review the time off files from Workday for accuracy and importing the files into ADP for processing.

Assist with the distribution of pay statements to employees.Payroll tax account registrations and in maintaining good standing with various taxing agencies.Assist in the preparation of month and quarter-end accruals for the accounting team.Assist with monitoring the shared Payroll email inbox and responding to employee questions in a timely and professional manner.Assist with the preparation of a variety of payroll reports.Assist with enrolling employees in the Companys HSAs using the HSA enrollment reports from Workday.Maintain working knowledge of multi-state payroll tax laws, benefit programs (i.e., FSA, HSA), and the Companys Employee Handbook policies.Assist with requests for employment verifications.Respond to internal and external audit requests in a timely and professional manner.Maintain the Auto Allowance payment file.Ability to take on more responsibility while delivering successful results.Solid verbal and written communication skills with strong attention to detail.Adaptable, open to change and able to work in ambiguous situations and respond to new information and unexpected circumstances.Strong interpersonal and teamwork skills, including the ability to easily convey concepts and priorities, as well as the ability to solicit feedback and inputs.Ability to maintain confidentiality of sensitive employee information.

Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.Support and comply with the companys Quality Management System policies and procedures.

Regular and reliable attendance.

Ability to work seated for approximately 90% of a typical working day.

Ability to work standing for approximately 10% of a typical working day.Ability to work in front of a computer screen and/or perform typing for approximately 90% of a typical working day.

Qualifications: Minimum QualificationsAssociates degree in Accounting, Business Administration or related field; or High School Degree/General Education Diploma and 2 years of relevant experience in lieu of Associates degree.4 years previous multi-state payroll processing experience.

Demonstrated strong organizational and time-management skills.Proficiency with Microsoft Office Software Suite.Authorization to work in the United States without sponsorship.

Demonstrated ability to perform the Essential Duties of the position with or without accommodation.

EEO Disclosure: We are an equal employment opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law.

Applicable portions of the Companys affirmative action program are available to any applicant or employee for inspection upon request.