Payroll Officer

General Responsibility:

The Payroll/HR Administrator is both a strategic and hands-on role that provides Payroll/HR support. The role is critical compiling employee time and payroll data. Providing great internal customer support, and driving Payroll functional excellence and process improvement. The HR functions such as maintenance of employee records, benefits, vehicle records, and reporting of new hires in compliance with Federal and State Laws.

Significant Duties:

· Conducts new employee onboarding and including preparing field offer letters and new hire packages, notifications to IT, and implementation to NOVAtime.

· Assist with administration of employee new hire/termination file (s), i.e. Benefits Portal, Supply Zone, and movement of employee and benefit file from active to terminated.

· Assist with administration of all terminations in compliance State Laws. Communicates with all appropriate parties of termination as needed

• Reports all new hires to EDD and USA Fact
• Responsible for the record keeping of all training in Sage, and for along with notifying appropriate parties of expiration.

· Responsible for logging incoming Corrective Actions, save in employee file, and notes in HRIS.

• Process Employee Information Change forms
• Communicates with Payroll department of employee direct deposit set up
• Completes weekly audits of timecards and payroll checks
• Review, identify, and resolve discrepancies with timecards

· Assist with collecting time cards, and distribution of payroll checks on a weekly basis

· Experience of working in payroll (preferred experience in construction setting)

· Verify timekeeping records and consult supervisor/employees about discrepancies

• Creates weekly reports pertaining to payroll and labor management
• Responsible for process incoming verification of employment
• Research and respond to a wide range of inquiries related to payroll and time & attendance
• Provide excellent customer service to internal and external contacts.
• Performs all duties with a high degree of accuracy

· Handle sensitive information in a confidential manner

· Assist with Spanish speaking employees

• Performs within the values and guidelines of 20/20 and adheres to the 20/20 Policies and Procedures
• Believes in and champions 20/20’s core values and inspires others to do the same.

· Other Duties as assigned

Requirements/Qualifications

· High school diploma or equivalent required,

• 3+ years HR and Payroll experience preferred
• Ability to read, write, and speak in Spanish is preferred, not required.
• Knowledge of Federal & State laws required

· Must be organized, able to multitask and manage competing priorities while maintaining a professional and courteous demeanor with all levels of the organization.

· Excellent interpersonal, written and verbal communication skills.

• Computer proficient with HRIS experience
• Knowledge of Electronic Time & Attendance Systems
• Advanced Excel skills are required, as are skills with all Microsoft Office programs

Ability to respond effectively to sensitive questions and complaints

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• Ability to be discreet and maintain confidentiality
• Must be able to use critical thinking to effectively solve human resource issues
• Attention to detail and problem-solving skills
• Strong organizational skills and ability to prioritize
• Self-motivated and follows direction of supervisors, but also able to work without constant direct supervision
• Excellent verbal/ written communications skills
• Ability to read, analyze, and interpret complex content and documents.
• Bilingual (English/Spanish)

Physical Requirements:

The position of Payroll/ HR Generalist requires that you are able to lift objects that weight up to 25 pounds, squat, kneel, twist, bend, and work above head and below waist. Ability to sit long periods, stand, walk, climb stairs and use of hands, fingers, wrists, and arms. May occasionally travel to jobsites for a walkthrough, and would require the ability to walk on uneven unclean terrain for several hours.

Job Requirements:

• Transmitting payroll to payroll processing company
• Maintain payroll files in payroll system
• Maintain all employee payroll files and payroll records
• Entering payroll data into the payroll system
• Enter payroll corrections into the payroll system
• Prepare payroll reports and analyze payroll trends
• Drive bi-weekly payroll processes
• Expedite confidential employee wage garnishments and payroll deductions
• Balance the payroll by resolving payroll discrepancies
• Reconcile payroll Accounts and review the accuracy of payroll deductions to payroll reports
• Demonstrate understanding of payroll and payroll tax laws
• Process weekly and bi-weekly payroll
• Prepare payroll input to computerized payroll systems
• Confirm quarterly payroll and tax reports from payroll provider
• Filing employee and payroll records
• Balance the payroll accounts by resolving payroll discrepancies
• Manage payroll tax returns, balance payroll accounts, and determine payroll liabilities
• Completed payroll data for processing
• Prepare monthly payroll information by entering payroll data to payroll system (Workday)
• Process weekly payroll, taxes and garnishments