Payroll & Billing Assistant

Seeking an energetic and personable Payroll & Billing Assistant with experience in ADP, Excel and Quickbooks Enterprise. Will assist in the collection of timecards, payroll processing, accounts payable and accounts receivable. Must be local to Sudbury, MA. Reports to: Payroll & Billing Manager. Compensation based on education and experience.

Job Requirements:

• Collect, calculate, and enter data, thereby maintaining payroll information
• Ensure regular update of payroll information by making entering such as changes in exemptions, deductions from savings, insurance coverage, transfers at the department or division, and job title
• Ensure reports are prepared by gathering earning summaries, taxes, leave, deductions, wages not taxable, and disability
• Clarify liabilities relating to payroll by carrying out the following calculations: employee income (state and federal), unemployment, employee social security taxes, employers social security, and payments for workers compensation
• Ensure differences in payroll calculations are resolved by gathering and evaluating relevant information
• Responsible for providing information relating to payroll to management and the general public as may be requested, as well as answering questions from them
• Carry out payroll operations by adhering to standard practice, company policies and procedures that have been established
• Ensure company and staff information is kept confidential so as to protect payroll operations and win the confidence of employees
• May be asked to perform other duties that are important to the smooth running of the company.

Requirements:

• Minimum of High School educational qualification; further trainings and experience, as well as a college degree is usually preferred
• Experience and proficient working with ADP and Quickbooks Enterprise, as well as with MS Office package, including Excel, and MS Word
• Knowledge of all state and federal human resources laws, including wage and tax laws
• Ability to communicate clearly, both verbally and in writing, with all levels of management and employees
• Proficient working under pressure and independently, with the ability to work on multiple tasks together without losing attention on details
• Strong experience of processes involving billing and payroll functions
• Ability to comprehend and execute a set of instructions correctly; be creative in finding solutions to problems and be accommodating to new ideas.