Payroll & Accounts Receivable Specialist

The Payroll & Accounts Receivable Specialist is a full-time, hourly position and will be part of the Finance & Administration team. The schedule is Monday – Friday; generally 8am-5pm. The ideal candidate for this position is one with experience in payroll and accounting. Must be detail oriented, extremely accurate with data entry and review of data to avoid errors. Must be able to handle and safeguard confidential information, be proficient with Microsoft Excel and experience in payroll software(s) is a plus. Must also be able to work independently as well as collaborate within a small team.

Core Requirements

• Payroll
  • Responsible for efficient functions of bi-weekly payroll and accounts receivable.
  • Oversees all relevant functions in preparation of the payroll for all team members.
  • Ensures accurate preparation and balancing of biweekly and special payrolls.
  • Responsible for timely and accurate distribution of all payroll stubs.
  • Maintain the integrity of confidential information and store appropriately.

• Accounts Receivable
  • Run Material Invoices three times per month and enter in Job Cost.
  • Enter Labor Invoices in Job Cost.
  • Match up file copies of vendor invoices to Material Invoices.
  • Send LANTZ Monthly Statements for time and materials jobs.
  • Enter contract billings, ACH payments, Labor Invoices, payroll expense invoices, Over/Under entries in Job Cost.
  • Update AR Watchlist daily.
  • Record daily deposits and enter in Job Cost.

• Administration
  • Assist with monthly contract accounting.
  • Contact customers regarding past-due payments. Update Watchlist with scheduled payment dates.
  • Create and send report to PreConstruction of jobs billed at 100%.
  • Assist with the following renewals: Business Licenses, Property Taxes and Insurance.
• Review Over/Under reports for Overhead Door Companies.
• Close Overhead Door Companies’ jobs monthly.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Works with Supervisors and all team members in payroll related issues.
• Performs other miscellaneous administrative work that is assigned by the Chief Financial Officer.
• Complies with all safety policies, practices and procedures.
• Participates in protective team efforts to achieve departmental and company goals.