Human Resources Specialist 123920

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer.

Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY).

E-Verify requirements may apply for employment in certain positions.

All applications for employment at the University are subject to Florida public records law.

Please review job requirements carefully.

Failure to submit all pieces of the application may result in disqualification.

Applications are accepted on the University of West Florida career site: https://careers.uwf.edu .

For assistance contact UWF Human Resources at 850-474-2694 or jobs@uwf.edu .

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 123920 Position Title (Classification Title): Human Resources Specialist 123920 Working Title: Human Resources Specialist Job Summary: Administers and communicates State of Florida/University of West Florida benefits and retirement plans and services for state group health and life insurance; dental plans; disability insurance; supplemental insurance (hospital income, cancer, vision); retirement plans, tax sheltered annuities; state tax deferred compensation plans; and long term care.

Documents, updates, and corrects insurance premiums, personal data into the People First Benefits database and Banner HRIS, and files.

Daily and ongoing contact with People First, and UWF Payroll office in resolving underpayments, overages, and discrepancies with premiums.

Acts as a liaison between insurance companies and agents troubleshooting employee issues to ensure continuity of services.

Leave Reports and Maintenance, including adjustments for leave without pay, negative leave reconciliation, terminated employees leave balance adjustment.

Department Human Resources FLSA: Exempt Minimum Qualifications: A bachelors degree in an appropriate area of specialization and three years of appropriate experience; or a high school diploma and seven years of appropriate experience.

Appropriate college coursework may substitute at an equivalent rate for the required experience Position Qualifications: Knowledge of benefit enrollment/cancellation protocols with People First Benefits database, Payroll and Banner HRIS.

Good understanding of Human Resources operations and policies, confidentiality, record keeping, insurances, annuities, retirement plans and options.

Ability to record, input, and delete data into the People First and Banner HRIS systems.

Ability to use Florida Retirement System web resources to review reports and access employee data and general benefit data and forms to assist employees with all aspects of retirement.

Preferred Qualifications Strong organizational abilities to enable planning for and implementation of a variety of benefits functions, as well as ability to multi-task and work well under pressure in a team oriented environment.

Strong computer skills in MS Office Suite applications such as Word, Excel, Access, PowerPoint, Internet Explorer; experience developing forms in Adobe Acrobat; experience using a Human Resources Information System (HRIS), preferably (Ellucian) Banner.

Experience providing training and benefits orientation.

Knowledge of benefits legislation and related laws.

Prefer candidate with excellent verbal and written communications skills, and ability to maintain confidentiality.

Prefer candidate with demonstrated ability to complete work assignments with a high degree of accuracy while maintaining a professional attitude towards quality customer service.

Preferred candidate will have demonstrated that they are adept at public speaking.

Preferred candidates will have demonstrated ability to design and deliver informational workshops for groups from 5-100 employees.

Problem solving skills and an ability to research complicated issues are essential to success.

Essential Functions / Job Duties: 35%
– Benefits Enrollments: Administers and communicates State of Florida/University of West Florida benefits and retirement plans and services for state group health and life insurance; dental plans; disability insurance; supplemental insurance (hospital income, cancer, intensive care, and accident).

– (Essential) 15%
– Retirement Enrollment/Planning and Processing: Advises and educates UWF and Faculty on selection and enrollment into retirement programs; works with annuity agents, payroll and Banner HRIS and division of retirement for retirement planning.

Schedule the financial planning series and liaison with the presenters.

– (Essential) 20%
– Documentation/record keeping: Documents, updates, corrects insurance premiums, enters personal data into the State of Florida People First Benefits database and Banner HRIS data systems and files.

Daily and ongoing contact with Division of State Group Insurance, and UWF payroll/comptrollers office.

– (Essential) 10%
– New Employee Orientation: Conducts and assists with New Employee Orientation, Open Enrollment and Retirement workshops to communicate programs of choice and information.

Coordinates changes made during open enrollment with People First Benefits database and HRIS.

– (Essential) 15%
– LEAVE MAINTENANCE: Responsible for leave maintenance by processing reports and continuously following up with departments and employees on: negative leave balances, pending/in progress leave reports and leave without pay/leave with pay.

Validate all administrative leave taken, perform bi-weekly, manual adjustments on administrative leave, and leave without pay.

Clear leave balances for terminated employees after leave payout processing has occurred.

Perform manual adjustments of leave balances for employees on Workers’ Compensation who are receiving loss wages.

Work closely with the Benefits Manager to maintain proper filing and ensuring reporting methods are followed for line item employees.

– (Essential) 5%
– Special projects as assigned
– (Essential) Physical Demands: Physical Requirements: Occasional and/or light lifting required.

Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable.

May involve minor safety hazards where likely results would be cuts, bruises, etc.

Impact of Deadlines: Externally imposed deadlines set and revised beyond one’s control.

Interruptions influence priorities.

Difficult to anticipate nature or volume of work with certainty beyond a few days.

Standing: Daily Walking: Daily Sitting: Daily Reaching with hands and arms: Daily Climbing or balancing: Occasionally Stooping: Occasionally Use of hands to handle objects: Frequently Lifting up to 10lbs: Daily Lifting up to 25lbs: Daily Lifting over 25lbs: Occasionally Talking as express or exchange of ideas verbally: Daily Hearing as perceive sound by ear: Daily Vision as distinguish colors & depth: Daily Special Requirements or Considerations of the Job: This position is eligible for veteran’s preference This position requires a criminal background screen Number of Vacancies 1 Work Hours 8:00am-5:00pm FTE 1.0 Salary Range $35705 Pay Basis Annually Closing Date: 08/13/2021 Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: https://careers.uwf.edu .

Applicants are required to attach a resume, cover letter and three references.

An opportunity to upload these documents will be provided during the application process.

For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu .This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination.

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.

For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St.

Petersburg, Florida 33708.

Such complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.