About Us:

The Residence at Timber Pines is a Gold Award winning senior living community featuring Respite, Memory Care, Independent and Assisted Living nestled in a beautiful, natural setting on a 7 acre campus of gorgeous landscaping. Timber Pines delivers on the on the promise that both our residents and our staff will have the opportunity to lead a purposeful life. Apply today to join our team of exceptional employees dedicated to the highest level of service and professionalism!

Purpose

The primary purpose of this position is to administer and perform human resource and payroll functions in accordance with current federal, state and local laws. Implements company policies, processes and procedures and ensures quality records and confidentiality of information.

Platinum Service

All employees are expected to adhere to our Platinum Service Philosophy and Standards. Platinum Service is characterized by performing job duties with a high level of responsiveness, delivered in a flawless, timely and caring way.

Human Resources – Essential Job Functions, Duties and Responsibilities

• Coordinates and administers the new hire process, including appropriate background screenings, AHCA clearance/roster, drug testing, I-9 requirements, TB testing and required in-service trainings.
• Conducts employee orientation for all new employees reviewing policies, procedures and employee benefits.
• Coordinates employee benefits administration (enrollments, life event changes, terminations, status changes, questions, annual enrollment process)
• Reviews and administers all employee leave of absence requests in accordance with Federal, State and Company policies. Ensures required paperwork and communication is completed in a timely manner. Monitors leaves and maintains leave of absence tracking and processes.
• Processes unemployment claims and responds to further requests of information needed.
• Works with department heads in posting requisitions for job openings.
• Processes termination requests and coordinates with benefits administrator (for COBRA) as necessary.
• Coordinates employee transfers, position changes and status changes and ensures in-service requirements are updated and completed as necessary.
• Assists with the information gathering from employee files as needed for the timely completion of responses by Legal Counsel for legal matters such as state and federal charges, discovery requests, etc..
• Assists with providing employee records during state audits.
• Creates reports (upon request or as scheduled) for follow-up, tracking and compliance reporting (in-services, licenses, TB’s, fingerprints, employment authorization expirations, new hires, terminations etc..)
• Assists managers and department heads with setting up administrator access to ATS system and HCA and coordinates set up and course assignments as needed for new hires and transfers.
• Provides guidance and counsel to employees and management regarding work questions, policies and procedures.
• Ensures employee records/files are maintained in compliance with all state and federal laws.
• Special projects as assigned.

Payroll – Essential Job Functions, Duties and Responsibilities

• Plan, organize and implement the facility payroll functions.
• Assist in maintaining and implementing policies and procedure that govern payroll
• Review and balance entries to payroll systems to ensure accuracy and compliance with established procedures.
• Prepare monthly financial and statistical reports as required
• Maintain payroll files to ensure compliance with facility, federal, state and local guidelines

Required Knowledge, Skills and Abilities

• Possess the ability to make independent decisions, follow instructions, and accept constructive criticism.
• Be able to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
• Be able to work with ill, disabled, elderly, emotionally upset, and potentially hostile people within the facility.
• Be able to speak, write and understand English in a manner that is sufficient for effective communication with supervisors, employees, residents, and families.

Education Requirements

• Must possess, as a minimum, a High School Diploma or GED

Experience

• Must have, as a minimum, one (1) year of experience in HR and processing payroll.
• 2 years ADP processing experience preferred.