CHRISTUS Health: Procurement Specialist

DescriptionSummary:Reporting to and under the authority of the Procurement Manager, System Supply Chain, the Procurement Specialist provides assistance throughout the department according to policies and procedures, purchases materials, supplies and equipment for various assigned hospitals.

Conducting analysis of operations, quality, cost, service, specifications and other factors in order to recommend vendor selection and product standardization per our Group Purchasing Organization (GPO).

Maintains contact with vendors, sales representatives and departments in order to maintain pricing accuracy and contract compliance.Consistently supports the hospital’s Spirit of Serving Standards, in line with the Mission, Vision and values of CHRISTUS Health.Follows the CHRISTUS Guidelines related to the Health Insurance Portability and Accountability Act (HIPAA), designed to prevent or detect unauthorized disclosure of Protected Health Information (PHI)Ensures requests are released in a timely and accurate manner (within 24hrs) and vendors meet all terms of Purchase agreements via management of invoice discrepanciesIn partnership the Clinical team, drive purchases to contracted supplier, enforcing contract compliance, standardizationMonitors the system is being utilized according to purchasing procedures, confirming purchasing information is updated daily, to include pricing, unit of purchase, vendor order number etc.

via monitoring of the dailyGHX report, Buyer alerts to MDM team for corrective actionManagement of Infor Buyer Message queue Performs root cause analysis while researching, resolving pricing related invoice discrepancies working with:Vendor Representatives for corrective action within their system where applicable, requesting credit / rebillsMDM team where pricing inaccurate within ERP for contract module corrective actionMDM team where UOM, Part Number, etc.

corrective action required, avoiding long termLocal MM Associate for resolution of UOM/Qty issuesProvide copies of Local agreements to Contracting Team for upload within GPO, ERP contract module.Research and resolution of MII and IPayables related invoice issues, working with Buyer Team, local Material Directors, Facility Associates and Vendor Representatives in effort to clearBuyer Receiving Messages Management – Research, resolution of all over receipt notices from Materials ManagementAssist in the review/resolution of open orders on the Weekly Expedite Report to ensure Department delivery expectations are metCompleting all due diligence required to process special purchase orders such as Capital, Standings, and BlanketsWorks with Distributor and/or Manufacturer as well as Clinical team when advised of discontinued or manufacture backordered itemsCommunicates daily to assigned hospitals, providing end of day Back Order reportMentoring and coaching of Buyer team for continued growth, preparation for future promotionsRequirements:High School DiplomaWork Type: Full Time