Board Executive Assistant – Pharmaceutical Experience

Where You’ll Work & The Scope:

Vishay, Malvern, PA is currrently seeking a full-time Executive Assistant with past Pharmaceutical experience looking for a change to semiconductor/electronic manufacturing!!!

Role is responsible for providing analytical and specialized administrative support to executives. Is the admin face to the Board. Requires in-depth knowledge of company operations, policies and procedures. Handles details of a highly confidential and critical nature. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Works on problems of diverse scope where analysis of data requires evaluation and decision making. Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. We’re looking for a self starter who is able to work independently.

How You’ll Help Us Build the DNA of Tech:

• Anticipate and prepare materials and technology resources as needed for meetings.
• Manage Board meetings on board portal (Diligent).
• Create tables for compensation etc. for Board meetings.
• Ability to manage time effectively without supervision and to organize, prioritize and deliver tasks and projects with a sense of urgency.
• Composes letters or memos to outside personnel where general intent is given by manager and the letter or memo is checked prior to mailing.
• Organizes Board meetings, from managing the agenda to travel arrangements or catering.
• Manage complex schedules; perform planning, logistics, and operational work; and provide comprehensive administrative support
• Teamwork is an essential element to this role as well as ability to work independently.
• Proven ability to think ahead and take initiative.
• Ability to make decisions outside of standard processes.
• Able to manage diverse routine and ad-hoc administrative projects simultaneously using creativity and independent judgment

Experience You’ll Need:

• 5+ years related experience. Pharma industry experience a must.
• Must be proficient in the use and operation of computers and software applications including Microsoft Word, Excel, and PowerPoint; SharePoint a plus.
• Requires the ability to work with confidential documents and understand company procedures.
• Must take appropriate action in accordance with standard practice.
• Associates degree from college or related business school.

Pay Range : 75 – 95K

Benefits:

• Health, Dental, & Vision Insurance
• 401(k)
• Paid Time Off
• Employee Assistance Programs
• Tuition Reimbursement
• Work from Home Opportunities

Job Type: Full-time

Pay: $75,000.00 – $95,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Malvern, PA 19355: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have experience in an administrative position in the pharmaceutical industry?

Education:

• High school or equivalent (Preferred)

Work Location: One location