Instructional Systems Designer

JOB DESCRIPTION

Coordinate office management; provide filing and correspondence services as needed for Foster Grandparent Program Office located in Greeneville, TN.

Keep abreast of current assignments and projects in which the program director is involved. 

Duties and Responsibilities:

• Responsible for keeping office in order and running smoothly.

  Ensures that all office policies and procedures are followed and updated as needed.

• Projects a professional, warm demeanor, and clear communication style.
• Maintains inventory of office equipment and promotional marketing supplies.
• Maintains adequate supply of brochures, reports, etc.

  to be used for meetings and in-services.

• Reviews incoming correspondence and routes to appropriate staff person.
• Maintains paper filing system including maintenance of files/documents.

  Performs regular backups of computer files.

• Maintains accurate records pertaining to FGP (financial reports, FGP evaluations, site evaluations, required annual reports, and volunteer records)
• Conducts thorough audit of FGP time sheets and submits payroll information on a timely basis.
• Maintains tickler file of deadlines, time-dated actions and upcoming events.
• Assists Program Director with site visits on regular basis.
• Reports any inaccuracies to Program Director immediately.
• Maintains confidentiality regarding all program responsibilities.
• Abide by FTHRA and FGP policies and procedures.

Abilities and Requirements:

• Associates Degree from accredited university or at least 5 years relevant work experience.
• Proven administrative and management skills
• Experience working with older persons, volunteers and/or youth
• Strong oral and written communication skills
• Interpersonal skills
• Experience with operation of general office equipment and greater than basic computer skills are necessary

Safety Sensitive Position .

All applicants are drug screened upon being made a contingent offer of employment.

All employees are subject to random drug screens.

Applications accepted at FTHRA.Org or at application kiosk located at FTHRA Corporate Office, 704 Rolling Hills Drive, J.C., TN 8:30 a.m.

– 4:30 p.m., M-F, DEADLINE TO APPLY: Open Until Filled.

“Equal Opportunity Employer.”.

NOTE: We cannot accept resumes that are unaccompanied by a fully completed FTHRA application.

NOTICE This position requires a criminal background check.

Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

IMPORTANT NOTE: If you have difficulty submitting your application through our online system, please send an email detailing the issues you are having to so we can inform our provider and the problem can be quickly resolved. FTHRA Online Application Submission Issues Please do not submit your resume or application via email, it will not be accepted as a valid application.