Construction Contract Management Specialist

Job Description The D/E/F Services Group Contract Management Specialist is committed to our Core Values and shares our organizational short & long term goals. The preferred office professional will be tasked in & measured for success in the following areas office administration, accounts payable & receivable, customer account management, customer relations, reporting, service dispatching, and the integration into our Core Values. $200 REFERRAL BONUS AVAILABLE All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Final employment dependent upon ability to pass a required background check, and drug screening. D/E/F Services Group, Ltd is a fully-licensed and insured commercial centric contractor with multiple job locations throughout Connecticut. We actively employ over 80 highly-skilled professionals, and are seeking our next great hire. ALSO LOOKING TO HIRE E1/E2 ELECTRICIANS , S1/S2 HVAC TECHNICIANS , D1/D2 PIPEFITTERS , SM1/SM2 SHEET METAL JOURNEYPERSONS , SKILLED CARPENTERS , LABORERS , ELECTRICAL & HVAC ESTIMATORS. CONTACT US TO LEARN MORE ABOUT OUR OTHER OPPORTUNITIES DEFSERVICESGROUP.COM/CAREERS We offer a comprehensive benefits package designed for you and your family Medical, Dental, Vision, & Life Insurance Options Short & Long Term Disability Options Paid Time-Off from Day 1 Per Job Performance Bonuses Matching 401K Program College Savings Plan Employee Discounts Professional Development This position is FULL-TIME BASIC REQUIREMENTS Establishes priorities and has a can-do demeanor. Review of bid specifications for any required documentation to accompany the bid, to include bid bonding, resumes, and AIA documentation. Review the bid specifications for payment terms and retainage amount/percentage to be sure they are not unusual and are included in the bid amount, where necessary. Prepare and review subcontracts and awarded project documents to confirm scopes. Update project schedules, if required. Prepare the documentation necessary for project manager’s review of the commencement and completion of a project to include Certificates of Insurance (COI), entering of the Schedule of Values updated by the project manager, Lien Waivers, Substantial Completion, Warranty letters. Also, subcontractor contracts including OSHA certs and certified payroll docs. Submittals – Compile, verify accuracy, and sort information according to project requirements and specifications Resolves deficiencies by using standard procedures or returning incomplete documents to the proper party for resolution per the project manager’s direction. Prepare project start-up packages & kick-off meetings for Superintendents & Foremen, including providing them with copies of project specifications, prints / drawings, submittals / cutsheets, project schedules, MSDS, safety manuals. Upload all field required documents to ProCore. Responsible for releasing and tracking of materials needed in accordance with project specifications, proper lead times, and delivery schedules upon project managers request. Understands the contractor / vendor / supply house relationship, and how to correctly & accurately purchase materials: example – writing purchase orders. Provide directed schedule updates, project status reports, and understanding the responsibility of accurately copying and updating meeting minutes in software from the project manager’s notes. Entering approved subcontractor’s change orders including the tracking, supporting documents and finalization. Conduct project closeout procedures which may include reports, checklists, finalization of billing, and site processing, warranty management, and turnover under PM’s guidance. Accounts Payable & Receivable – Entering invoices & statements related to construction projects. Generating service department tickets, and preparing final invoicing with assistance of Service Manager Maintains operations by following policies and procedures and reporting possible needed changes. Maintains and protects operations by keeping information confidential. Contributes to team effort by accomplishing related results as needed. QUALIFICATIONS Valid Driver’s License 3-5 Years in the Commercial Construction Industry Ability to lift & hold up to 50lbs, reach, stand or kneel, or climb and carry a ladder throughout the course of the day Some understanding of basic computer programs are PREFERRED including Microsoft Office, ComputerEase, Service Titan, & ProCore Dependable transportation Bilingual abilities are a plus The D/E/F Services Group Skilled Carpenter / Remodeler is committed to our Core Values The Value of One Being conscious of the entire company; working towards a singular goal Team Work – Have passion for everyone’s success Care about yourself, your coworkers Understand and deliver our value proposition Sense of Urgency Responsible utilization of company resources Play every minute as hard as you can Be proactive; respond to the environment Do everything with a sense of purpose Consistent in Our Actions Be reliable Do what you say Learn from mistakes Be Your Best Everyday Be present (mentally) Give your all, and go beyond Be engaged and care about it Good enough is not good enough Build Your Value Self-assess Address your gaps Open minded to new opportunities and enhance your skills Own It Follow through Step up and take responsibility Be honest about it even if it’s wrong Don’t be afraid to fail, but learn from it Company Description D/E/F Services Group, Ltd. is a commercial-centric construction based electrical & mechanical contractor that supports mechanical, electrical, plumbing, general trades, security, data & telecommunications, energy efficiency, and residential / commercial service divisions. We have been in business for 20 years, and staff over 80 employees generating over 14 million in revenues. We have an established Culture with high regard to our Core Values and a proven job-based performance bonus program for our tradesmen. We strive to be the employer of choice by providing benefits that bring value to our employees and their families.