Construction Accounts Payable Specialist

Focus Realty Services/Lenox Homes builds residential subdivisions, has less than 20 employees, builds between 30-50 homes a year in multiple projects throughout Northern California, and manages other real estate assets in its portfolio.

The Construction Accounts Payable Specialist will work under the day-to-day direction of the Controller and will be responsible for the accounts payable for multiple projects as well as the company’s payroll.

The position is a full-time position with full employee benefits.

Compensation is commensurate with experience.

A successful Accounts Payable/Payroll Specialist will have:
College degree in accounting or business 5+ years of accounting experience in the real estate development and construction industry with an emphasis on residential housing Experience with managing project and constructionaccounts payable and payroll, Experiencetracking contracts and change orders and reconciling to accounting Strongsoftware skills, accounting software (Sage a plus), Excel and Word.

Strongcommunication and interpersonal skills, both written and verbal Strongorganizational skills and ability to manage multiple projects and deadlines Be apositive, flexible, team-oriented individual, who is a self-starter and can hit the ground running, willing to take responsibility for getting the job done right and on time

Responsibilities will include:

Accounts Payable (90%)
Enter all contracts and change orders for projects to the accounting system, monitor and reconcile contract balances Receive, date stamp, sort by project/entity, code and route all invoices for processing to the appropriate person Review invoices for math, previous payment references and balance due.

Input all invoices into the accounting system, recording against the appropriate contract, designating appropriate draw # and other references Collect and review all conditional and unconditional lien releases and preliminary lien notices Assemble invoices, invoice summaries and lien releases for loan draws and submit to the Accounting Manager for draw preparation Monitor payment due dates for invoices and payment schedules for each project as well as loan and property tax payments Prepare checks for each draw/project and route for signature, and retain appropriate copies for the files Provide information to CFO regarding total checks written and confirm funding before releasing checks Prepare 1099’s annually and reconcile to A/P for E-filing

Payroll/Human Resources (10%)
Collect time sheets and any payroll changes and enter into ADP, verify amounts and confirm funding timely Maintain records of vacation and sick day accruals and use Coordinate with Voya and employees on matters regarding the 401k plan and Profit Sharing

· Prepare and Submit Workers Compensation Insurance Reports
Complete and review year-end reports for payroll and 401k Review 5500 Returns for filing

Other
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Miscellaneous tasks as needed to assist the team.