Registrar

The Registrar provides direct support to new families at the school and ensures that the student is registered following the regulations set by the state and local school board.

Registrars are administrative professionals whose duties include the maintenance of student records.

These records include, but are not limited to, attendance records, immunization records, grades, and transfer information.

In addition to understanding both the school’s systems and general office technologies, registrars also handle a large number of administrative duties for school administrators and the Director of School Counseling in their day-to-day work.

They may be called on to handle reporting duties, take care of transcript requests, maintain schedules, prepare documents, and inform higher-level administrators of possible upcoming issues.

Responsibilities Responsibilities: The following information is intended to describe the overall nature and scope of the work being performed in relation to the position.

This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate:
• Serves as the administrative assistant to the Director of School Counseling and supports school counselors.

• Responds to request for information made from the public, parents, staff, and or other interested parties.

• Prepares and processes reports, conducts research, and completes other tasks as requested by the Director of School Counseling.

• Answers questions within area of authority; directs callers/visitors to appropriate location or staff member.

• Collects required information to register new or transferring students; ensures that all required documentation is provided.

• Enrolls student into the student information systems manually or processes the online pre-registration.

• Directs students that need to be referred to the Welcome Center for evaluation of the English language skills or to the special education office for additional services.

• Assembles and maintains the student
• s scholastic record and prepares student files for summer transfer and reviews all incoming students
• files.

• Prepares a variety of general and specific correspondence, logs, paperwork, forms and or other related information to ensure accuracy and completeness.

• Makes copies, and or sends documents electronically, by fax, or via mailing and collects fees for various activities such as the AP exam and summer school.

• Assists the Director of School Counseling and School Counselors with rosters and schedules and conducts research, reports, correspondence and other various requests.

• Collects legal documentation and works with the Senior Registrar to maintain accurate data which affect the ParentVUE and StudentVUE systems.

• Works closely with the Senior Registrar, special permission office, McKinney Vento liaison regarding unique registration scenarios.

• Assists families with activation of ParentVUE system.

• Stays current on pupil accounting changes/requirements at the state and local level.

• Coordinates resources to provide translation services/interpreters where needed.

Qualifications Qualifications: Below are the qualifications for this position:
• High School diploma or GED required
• Demonstrates effective oral and written communication skills
• Strong organization and interpersonal and decision-making skills
• Ability to make all families feel welcome in the school and the community
• Ability to work efficiently and ensure accurate data entry
• Exceptional customer support skills
• Demonstrate ability to ensure confidentiality, discretion and sensitivity to diverse family situations
• Ability to work in a very fast pace and ability to multitask is a must
• Knowledge of the student information systems and the complexities of the many different reporting requirements Physical Requirements: The following provides a brief description of physical requirements for this position: While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word.

The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies.

Frequently sitting and/or remaining in a stationary position for long periods of time.

Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Additional Details Classified Salary Scale , Level 11 This is an Non-Exempt position.

Reports to Principal and Director of School Counseling.

The Loudoun County School Board is committed to a policy of nondiscrimination and to the provision of equity in its educational programs, services and activities for all students and employees.

Loudoun County Public Schools (LCPS) does not discriminate on the basis of race, ancestry, color, sex, pregnancy, childbirth or related medical conditions, marital status, age, religion, national origin, disability, or genetic information in employment or in its programs and activities.

LCPS provides equal access to the Boy Scouts and other designated youth groups.

The following person has been designated to handle inquiries regarding the non-discrimination policies: Assistant Superintendent for Department of Human Resources and Talent Development Loudoun County Public Schools 21000 Education Court Ashburn, VA 20148 Tel: 571-252-1100 How To Apply To submit an application online, please select
• Apply Now
• To be considered for the vacancy, please complete ALL sections of the application.

A resume will not be accepted in lieu of a completed application.

Please be sure to upload the following:
• Three (3) current professional references (Name, phone number, email address).

At least one reference should be a current supervisor or most recent supervisor.

• Resume