Receptionist/Administrative Assistant

ABOUT US

For more than 20 years, WINFertility has been managing family-building benefits that are delivered with care and support by the highest quality providers. WIN is the largest, most experienced fertility benefit management company in the country. It offers inclusive family-building solutions to employers, health plans and individual patients. From integrated fertility management, including medical treatment, pharmacy and reproductive genetics, to surrogacy and adoption, WIN’s mission is to help build families by providing access to the best network doctors, technology and emotional support at the lowest cost.

WIN’s managed fertility programs include an integrated medical and pharmaceutical model that is unique to the industry. Its dedicated nurse care managers, all with experience in reproductive endocrinology clinics, guide employees through every step of their fertility journey, and are available 24/7.

SUMMARY

The Administrative Support/Receptionist can work either full or part time, however, front desk coverage required between 8:45am to 3:00pm.

The Administrative Support/Receptionist will provide general administrative support to the Executive / Management team while managing front desk and all office management administrative tasks on a daily basis to include but not limited to:

Receptionist duties:

• First point of contact for visitors
• Greet and welcome guests and administer appropriate sign-in forms/badges
• Direct visitors to the appropriate person
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Orders meeting refreshments as requested
• Sets up conference rooms for luncheons and tidy up afterward
• Checks conference rooms daily and ensures they are tidy and organized

Administrative duties:

• Receive, sort and distribute daily mail/deliveries
• Handle all building management issues with Management office
• Order office/kitchen supplies and keep inventory of stock
• Keep updated records of office expenses and costs
• Perform other clerical duties such as filing, photocopying, and faxing
• Prepares outgoing mail and packages
• Responsible for postage meter operation and maintaining necessary supplies
• Assist with large mailings
• Onboarding administrative support – order background checks, order building/office access cards, collect all Form I9 info etc

• Other duties as assigned

MINIMUM QUALIFICATIONS

• At least 1 year of administrative support/receptionist experience required in a professional corporate environment
• Strong PC skills including advanced Word, Excel, PowerPoint, and Adobe Acrobat

• Excellent verbal and written communication skills

KNOWLEDGE, SKILLS AND ABILITIES

• Energetic administrative professional with customer service attitude
• Ability to prioritize and multi-task while meeting deadlines in a fast-paced, corporate environment

• Ability to work confidentially with highly sensitive information
• Detailed oriented individual with excellent organizational skills
• Must have initiative and willingness to help out where needed, suggest ways to streamline work and improve processes

WIN offers our employees competitive and comprehensive benefits to include but not limited to:

• Paid vacation, sick and holiday time
• Medical
• Dental
• Vision
• Life Insurance (company paid and supplemental)
• Disability Insurance
• Health Savings Account (HSA) with a per month company contribution
• Flexible Spending Account (FSA)
• Transit Account
• 401k plus company match
• Pet Insurance

WIN Perks and Plum Benefits

• Employee Assistance Program
• Free access to Fitness Center at our main office location
• Free indoor parking at our main office location
• Transit Account

Job Types: Full-time, Part-time

Pay: From $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Greenwich, CT: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your salary requirement?

Experience:

• Reception/Administrative Support: 1 year (Required)
• Microsoft Office – Word, Excel, PowerPoint: 1 year (Required)

Work Location: One location