Purchasing Assistant Support

M-F 8a-5p Title: Purchasing Support Assistant FLSA Status: Non-Exempt Reports To: Purchasing Department Description Summary: Under direction of the Purchasing Supervisor, this position will provide support to the purchasing department by contacting suppliers, processing purchase orders, performing general clerical duties and tracking all materials.

The ideal candidate has a desire to learn purchasing and inventory control and work as a support person in an office setting.

Essential Duties and responsibilities include the following: 1.

Assist in most aspects of purchasing and inventory control 2.

Track open orders with vendors through completion 3.

Input, distribute, receive and file purchase order 4.

Assist Accounts Payable with invoicing 5.

Prepare reports 6.

Data entry 7.

Communicate with Customer Service and Shop Floor personnel to insure proper material flow 8.

Special projects related to inventory control and system clean up 9.

Half of the day’s activities will be routine, while the balance of the position is fast paced and requires problem solving skills 10.

Other duties as assigned Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: College experience preferred Mathematical Skills: Excellent Mathematical skills Abilities: High character evidenced by sincere, honest and ethical behavior Positive attitude Detail oriented with a high level of accuracy Strong follow up skills Capable of handling multiple tasks in a timely manner Good organizational skills and close attention to detail Able to work independently Excellent written and oral skills Basic PC literacy and knowledge of spreadsheet software (Microsoft Excel, Word & Outlook) Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.

Ability to manipulate computer keyboard/mouse and view computer screen Personal Protective Equipment: The job requires some time on the shop floor.

This will require the use of safety glasses and appropriate footwear.

Work Environment: Work is mostly performed in an office environment.

The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Requirements: Facilitate purchasing of non-inventory product Facilitate purchasing of raw materials Operate within local purchasing policies Send purchase orders to vendors Add new items to purchasing system Assist in developing profitable purchasing strategies Expediting of purchase orders under direction Track the status of all purchase orders Maintain address system in the purchasing system Administer purchasing processes to assure correct transactions Maintain proficiency in computerized purchasing/business systems;.

Getting quotes, purchasing materials, billing Improve purchasing tools, processes and procedures Create purchase orders of corresponding vendors/suppliers Submit purchase orders and process merchandise returns Assist the purchasing team with diversified administrative tasks Transmit information to factories & purchasing services Entering sales/purchase orders in a timely manner Submit purchase orders to suppliers and transportation companies Prepare purchase orders by verifying specifications and price