Maintenance Administrative Assistant

Job Title: Maintenance Administrative Assistant
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•Pay Rate: $23/hr.
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Shift: Monday-Friday 7:30am-4:00pm with weekends and overtime as needed.
Reports to: Maintenance Manager
Temporary Role only.
Position Summary:
The Maintenance Administrative Assistant will assist the Maintenance Manager and the Maintenance Technicians with the daily operating functions pertaining to maintenance of the plant. The Maintenance Administrative Assistant with maintain inventory, purchasing, compile reports, and ensure vendors are in compliance with company preferred listing. The Maintenance Administrative Assistant will work closely with Operations, Engineering, Dairy Director, and Capital Manager to ensure all supplies and/or projects are completed.
Essential Functions:
• Assist Maintenance Manager and technicians with inventory and purchasing
• Purchase all indirect buying for the Turlock facility
• Maintain inventory of all purchasing of all maintenance required repair supplies.
• Set up the minimum and maximum trigger points, based off historical usage data for expendable maintenance parts.
• Support the operational side by maintaining an expendable resupply list for our preferred vendors.
• Purchase all indirect Operational expendable supplies as needed i.e. office supplies, trash bags etc.)
• Submit monthly reports to Division Controller and Corporate Finance of company total on hand inventory, inbound/repair parts/ equipment
• Identify all repair parts for maintenance and submit list for the JD Edwards E-1 implementation
• Coordination with engineering group for purchase orders on our capital projects
• Maintain ordering details on budget spending each year on the capital projects
• Works closely with Maintenance Manager, Dairy Director, and Capital Manager to make sure all projects get closed by year end
• Coordinate and assist in scheduling manager, technician, and contractors on down day projects
• Attend budget meetings once a week with plant manager and production scheduler to ensure department budgets are kept within 4-wall budget requirements.
• Attend first shift and second shift (as needed) Daily Production Meetings to assist with maintenance support and report back to manager with meeting inquiries.
• Discuss daily repair part orders with maintenance department.
• Assist with the alignment between QA and Maintenance functions for SQF and other quality needs
• Ensure all paperwork and forms are filled out correctly and audit ready
• Ensure all safety related PMs are completed in a timely manner per policy
• Assist with determining scope of major repairs on equipment for maximum efficiency
• Compare pricing within corporate vendors to minimize spending
• Assist the Maintenance Manager in maintenance team KPI reporting
• Assist with Daily Cycle Counts for designated part bins, inventory adjustments, inventory by item reports.
• Identify and cost out critical control parts
• Plan and schedule Daily Work Orders, ID and plan preventative maintenance schedule and extract Plant Management Inventory as needed
• Assist with payroll and time and attendance activities, as needed.
• Assist with scheduling of department employees, as needed.
• Partner with the Production Planner to ensure maintenance activities are scheduled.
• Understanding and facilitates PSM support.
• Assist with calling security vendor for alarm resets during testing of sprinklers, fire, and ammonia.
• Data entry of information for reports, data analyzes, etc.
• Filing of all documentation, to include purchase orders, PM reports, etc.
Knowledge, Skills, Abilities and Traits:
• Knowledgeable with Fusion, JD Edwards, MP2, and Microsoft software
Education Requirement: High School diploma or GED.
Physical Demands
Office work no Physical demands required
Time Demands:
• On occasion, business demands may require some employees to work overtime.
• When overtime is required, employees are expected to work extra hours as required to meet business needs – this is a requirement of this position.