Front Desk Associate/Receptionist

We are a General Contractor located in National City, CA

Primary Duties

-Vendor interaction
Provide administrative support to President and Estimating team.
Manage and maintain the President’s schedule, including the coordination of meetings.
Following established procedures, perform various routine and non-routine administrative, clerical, and data collection tasks for the supervisor.
Scan, fax, and bind documents, reports, and proposals as required.
Submit prequalification packages to different clients.
Distribute reports as directed by the immediate supervisor.
Prepare general correspondence and maintain files.
Answer telephone, take and relay messages, screen callers, and direct calls accordingly.
Receive, sort, and distribute mail.
Initiate service requests.
Maintain an organized workspace by keeping documents and supplies stored.
Perform other responsibilities associated with this position as may be appropriate.
Organize all travel and accommodations.
Attend office visitors.
Assist with various ad-hoc tasks for the team; this includes troubleshooting issues with office equipment or facility requests, handling inventory of supply stock, and ensuring all workstations are fully functional.
Assist and prepare documents at bid day.
Desired Characteristics and Qualities
Bilingual – English and Spanish
-Excellent communication skills
-Excellent organizational skills-Professional appearance-Strong problem-solving abilities-Ability to multi-task when necessary-Ability to work collaboratively with fellow team members and colleagues in referring practices-Accountable and follows up constantly-Positive attitude and enthusiasm Meticulous attention to detail and organization and appreciation for a high level of professionalism and discretion Responsive and can communicate with a can-do attitude while understanding priorities.
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Demonstrate the ability and willingness to acquire new competencies and accept new challenges continuously.
Ability to prioritize and thrive in a fast-paced environment
Demonstrated drive, enthusiasm, self-motivation, and cooperative attitude
Able to be agile and flexible in response to changing priorities and needs
Excellent written, verbal, and visual communication skills
Strong analytical skills
Strong time management skills; and able to handle multiple concurrent assignments with a high degree of accuracy, meeting deadlines in a high-pressure environment, and follow through on assignments
3-5 years experience in a dynamic, demanding corporate environment.

Aviation and/or project management experience is a plus
Bachelor’s degree preferred

Benefits
Health insurance
Paid time off
401(k)
401(k) matching
Pay
$30,000.00
– $40,000.00 per year

Job Type: Full-time

Pay: $30,000.00
– $40,000.00 per year

Benefits:
401(k)
401(k) matching
Health insurance
Paid time off
Schedule:
8 hour shift
Application Question(s):
Do you have experience with Microsoft Outlook?
Do you have experience with Microsoft Word?
Do you have experience with Microsoft Excel?
Education:
Bachelor’s (Preferred)
Experience:
corporate environment: 4 years (Preferred)
Language:
Spanish (Required)
License/Certification:
Driver’s License (Required)
Work Location: One location