Facility Administrative Assistant

Join us in creating a sustainable future and becoming a protector of tomorrow!We are looking for a highly-skilled individual who will provide administrative support to the facility.Essential job functions:* Answers telephone and directs the caller to the appropriate department.* Performs varied HR-related administrative tasks.* Supports the business function with tasks that include organizing, auditing, filing, laminating, copying, and typing.* Manages incoming and outgoing mail.* Reviews and ensures data for the Operations Departments are communicated and/or entered into the database on a daily basis.* Prepares/updates Excel spreadsheets, PowerPoint presentations, databases; performs special projects and reports for management, including the operations, safety, and environmental departments.* Takes minutes for a variety of meetings and transcribes notes into final format.* Coordinates and communicates meetings and events such as tours, training, meetings, luncheons, and company-sponsored events.* Maintains office supply inventory by checking stock to determine inventory level; anticipates needed supplies; places and expedites orders for supplies; and verifies receipt of supplies.* Preserves office equipment by following manufacturer’s instructions to repair and schedule preventative maintenance on office equipment.* Prepares and sends items that require courier service, prepares travel arrangements, and travel and expense reimbursements.Minimum Qualifications:* High school diploma or equivalent; college degree preferred. At least five (5) years of experience in office administrative and accounting-based functions.Knowledge, Skills and Abilities:* Strong computer skills using Microsoft Office, Word, PowerPoint, and Excel.* Excellent time management skills and the ability to multi-task and prioritize work.* Strong written and verbal communication skills.* Outstanding grammar, attention to detail, and typing and note-taking skills to transcribe and create business correspondence, memorandums, meeting minutes, and reports.* Exceptional organizational and planning skills.* Problem solving, critical thinking, and superior customer service abilities.Covanta is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.EOE AA M/F/Protected Veteran Status/Disability EEO is the Law Poster (The poster can be found at https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf). Level, Title and/or Salary may be adjusted based on the applicant’s experience or skills.If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting us at careers@covanta.com.