Experienced Administrative Assistant – In Home Care Agency

Job SummaryPerforms various activities related to the maintenance of associate and office records for company business. Answers the telephone. Assists in payroll, billing, and other clerical functions.Essential Functions* Answers telephone, directs calls and takes messages using good telephone technique.* Greets and assists everyone who comes into the office in a professional and courteous manner.* Data entry into Maximizer of all new clients, prospective clients, associates and vendors.* Sets appointments for new applicants, and explains the initial application process.* Assists with recruiting; i.e. tracking incoming calls, number of applicants, and new hires.* Assists Staffing Coordinator’s with checking associate work references.* Handles incoming/outgoing mail.* Prepares new hire packets, new client homecare record books, and client information packets.* Mails weekly invoices to clients.* Distributes weekly payroll checks to associates.* Keeps office supply inventory and orders supplies as needed.Additional (non-essential) Functions* Other general office and clerical functions.* Other duties assigned by the Operations Manager.Education, Experience, Knowledge, Skills, Abilities and Availability* High School graduate or equivalent with two years of business experience.* Basic office and computer skills, and organizational abilities.* Excellent interpersonal relations abilities. Excellent telephone skills.* Knowledge of common medical terminology.* Proven ability to multi-task in a fast paced office environment.* Able to work independently, demonstrating sound judgment.* Read, write, speak, and understand English as needed for the job.* Caregiving experience preferred.