Exhibits and Sales Administrative Assistant

The Massachusetts Dental Society is seeking an energetic and detail oriented individual to be part of the team that manages the Yankee Dental Congress, one of the largest medical meetings and trade shows in the United States. This important role calls for a motivated, self-starter with strong organizational and interpersonal skills. An understanding and knowledge of meeting and event planning is beneficial. This position will work supporting the exhibit and sales team. As an integral part of the Yankee Dental Congress team, this person will be willing and able to tackle new projects and find creative and efficient ways to make things happen. This person should be a team player that can work both collaboratively and autonomously to complete tasks. Responsibilities include: Assist in exhibitor database maintenance in Salesforce Process exhibit booth, sponsorship and advertising contracts and payments for 500 companies Work with accounting department to process payments Billing/invoicing for exhibits & sponsorship/advertising Create and send booth & sponsorship/advertising confirmations/invoices Floorplan management with assigning booth space and tracking on a2z software Schedule and maintain information for Corporate Forums, Minuteman and all Exhibit Hall classes including contacting speakers and securing course information, and staff liaison with Sales team Assist with program book and marketing material review and editing Customer Service for exhibitors Track and enter insurance certificates PROFESSIONAL/TECHNICAL KNOWLEDGE, SKILLS & ABILITIES Exceptional written, verbal, and interpersonal skills A highly motivated self-starter, who can work effectively both independently and as part of a team Ability to juggle multiple projects simultaneously in a fast-paced environment Proficient in Microsoft Word, Outlook, Excel, Salesforce experience a plus OTHER QUALIFICATIONS Must be able to see to read documents on paper, on computer monitors, and/or on hand-held mobile devices Must be able to hear the spoken word (either naturally or assisted) in person, by telephone, and/or by video conferencing Must maintain a valid driver’s license and be willing and able to drive to in-state meetings as required Job Types: Part-time, Temporary Pay: $22.00 – $24.00 per hour Work Location: One location Work Remotely: Temporarily due to COVID-19