Executive Administrative Assistant

DescriptionJob Description:The Defense Health Operation of Leidos is currently looking for an Executive Administrative Assistant for the Naval Submarine Medical Research Laboratory (NSMRL) in Groton, CT. NSMRL conducts research and investigates the effects of medical, psychological, and performance issues associated with the health and performance of naval personnel in operational and non-operational settings.Primary ResponsibilitiesThe ideal candidate shall:* Coordinate travel arrangements/vouchers for personnel in the Defense Travel System (DTS) as an appointed Non DTS Entry Agent (NDEA) as directed.* Complete photocopying, compile printouts (briefing packages, business cards, etc.), scan documents, and coordinate department mail.* Provide coordination and organization support for department meetings.* Record meeting minutes as required.* Draft Weekly Activity Reports (WAR).* Assist with scheduling, coordinating, and planning meetings and conferences for on-site, off-site, and telecommunication.* Provide coordination and recording support for all documents in the Scientific Review Board (SRB) and Institutional Review Board (IRB) review processes.* Serve as the Administrative IRB Coordinator.* Provide document creation, review coordination, and support for the scientific proposal process – specifically proofreading, formatting, editing, and uploading/sending final documents.* Prepare, review, and disseminate various internal or external communications and official correspondences.* Perform data entry into project databases for analysis and evaluation of experimental data.* Organize documents and schedules for various projects or studies.* Provide documentation support for various projects or studies with reports, papers, research protocols, presentations, and posters – specifically proofreading, formatting, and editing support.* Support the ordering and maintenance of inventory for department office supplies.* Assist with and participate in development of internal and external Command presentations and briefs.* Provide literature review/article retrieval support.* Directly support administrative requirements for senior military and Government civilian staff as required.Basic Qualifications* Bachelor’s degree and 4+ years of relevant administrative experience is required; however significant administrative experience, particularly in support of executive staff, may be considered in lieu of education.* Candidates must have advanced MS Office skills, including Outlook, Word, Excel, PowerPoint, Access and SharePoint.* The candidate will be required to acquire, at a minimum, a SECRET classification access level. Preference will be given to a candidate who already has this clearance level.* Due to Federal contracting requirements, candidates must be US citizens.Preferred Qualifications* Experience in a research setting and with IRB/SRB processes is preferred* Experience in the US military or federal government system is recommendedExternal Referral Bonus:EligibleExternal Referral Bonus $:$2,000Potential for Telework:NoClearance Level Required:SecretTravel:NoScheduled Weekly Hours:40Shift:DayRequisition Category:ProfessionalJob Family:AdministrativePay Range:About LeidosLeidos is a Fortune 500® information technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 43,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $12.30 billion for the fiscal year ended January 1, 2021. For more information, visit www.Leidos.com.Pay and BenefitsPay and benefits are fundamental to any career decision. That’s why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.Securing Your DataLeidos will never ask you to provide payment-related information at any part of the employment application process. And Leidos will communicate with you only through emails that are sent from a Leidos.com email address. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to [email protected].Commitment to DiversityAll qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.