Executive Administrative Assistant

Job Purpose:Enhances executive’s effectiveness by providing information management support; representing the executive to others.Requirements:*10 years experience servicing a Director, CEO or Owner* Previous experience with a Family Owned Business* Previous experience with a high volume company with $10 million in revenue* Bachelor’s degreeDuties:* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.* Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.* Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.* Represents the executive by attending meetings in the executive’s absence; speaking for the executive.* Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.* Maintains customer confidence and protects operations by keeping information confidential.* Completes projects by assigning work and following up on results.* Prepares reports by collecting and analyzing information.* Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.* Contributes to team effort by accomplishing related results as needed.Skills/Qualifications:Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication
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