Bilingual (English & Spanish) Administrative Assistant

Candidate starts at $15.00 and will move to $16.00 after 90 days of service pending performance.

Duties include:
Entering & printing orders that are received by phone or fax.

Performs shortage delivery tickets.

Must be fully bilingual (English & Spanish) Contacts customers on missing orders of their product.

Verify and keep records on incoming customer orders.

Others duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, special projects, filing, and office machine operation.
ESSENTIAL FUNCTIONS
Examine contents for accuracy of orders, enters and prints orders that are received by fax or telephone Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints, Vice President, Plant Manager, and Route Manager.

Answer telephones, direct calls and receive messages.

Maintain spreadsheet for Tenet standard orders.

Completes a clean/soil report.

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.

Completes, HCA, Tenets, Edward Healey, weekly/monthly/clean/soil variance Process weekly invoice and adjust any invoice that needs correction and mail out Alphabetize the daily delivery contents reports for orders delivered to customers.

Review files, records, and other documents to obtain information to respond to requests.

Ensure accuracy of soil sheets from drivers to the information scanned into Linen Master software program.

Assist payroll clerk with the distribution of weekly payroll checks
POSITION QUALIFICATIONS

Competency Statement(s)

Accurate
– Ability to perform work accurately and thoroughly.

Communication, Oral
– Ability to communicate effectively with others using the spoken word.

Customer Oriented
– Ability to take care of the customers’ needs while following company

procedures.

Detail Oriented
– Ability to pay attention to the minute details of a project or task.

Friendly
– Ability to exhibit a cheerful demeanor toward others.

Interpersonal
– Ability to get along well with a variety of personalities and individuals.

Organized
– Possessing the trait of being organized or following a systematic method of performing a task.

Problem Solving
– Ability to find a solution for or to deal proactively with work-related problems.

Reliability
– The trait of being dependable and trustworthy.

Self Motivated
– Ability to be internally inspired to perform a task to the best of ones ability using hi

or her own drive or initiative.

Education

2 year associate degree, accountant/finance or equivalent experience

Experience

Six months to one year related experience

SKILLS & ABILITIES

Computer Skills

Microsoft Word, Excel, Outlook, Linen Master, Bilingual (Spanish)

Job Requirements:
Provide general office administrative services Assist with general office administrative tasks Perform other administrative/clerical duties Perform administrative and office support Accomplishing clerical or administrative duties Maintain files in the administrative office Assist with general administrative duties Preforming routine general administrative duties Performing administrative duties and office support activities Providing administrative support the corporate office Provide office support to other administrative staff Perform other administrative/secretarial duties Assist with other administrative duties Provide administrative support to other administrative assistants and departments Perform all administrative duties for the office Maintaining administrative and clerical files Perform general office support and administrative assistance Perform administrative and office support activities Perform administrative tasks such as mail Performing general clerical and administrative duties